Rome-Based Hybrid Part-Time Office Manager - Renewable Energy

UKA – Der Energieparkentwickler; Roma; Ibrido; EUR 13.392 - 20.088; Part-time

Vantaggi offerti da questo lavoro

Hybrid working options

Home office

International environment

Descrizione del lavoro

UKA Group in Rome, Italy, is seeking a highly organized Office Manager (m/f/d) to support our Italian operations. This part-time role (30 hours/week) focuses on running day-to-day office operations, HR processes, and coordination with local and international teams in a hybrid setup.

You will manage invoices, travel, reporting, and compliance, while liaising with IT, facilities, and marketing to ensure a smooth, well-structured working environment.

Competenze

• 3–5 years of experience in office management or administrative leadership.
• Strong proficiency in Microsoft Office.
• Excellent written and verbal English and Italian communication skills.
• Ability to work in a fast-growing, dynamic environment with changing priorities.

Mansioni

• Oversee daily office operations and provide administrative support to the team.
• Manage office supplies, equipment, contracts, renewals, and payments.
• Coordinate correspondence, shared inboxes, meetings, travel, and documentation.
• Monitor deadlines, approvals, compliance, and health and safety topics; act as the official RLS for UKA Italia.
• Support onboarding, offboarding, time tracking, and HR-related processes.
• Process invoices, budgets, expenses, timesheets, and cash records in Excel, including SDI portal.
• Coordinate IT, meal vouchers, invoicing, vehicles, and insurance matters.
• Prepare reports, presentations, meeting minutes; support events and liaise with ANEV and Italia Solare.
• Serve as the main point of contact for marketing activities and coordinate with HQ communications.

Conoscenze

Microsoft Office

Time management

Communication

Multitasking

Remote collaboration

Strumenti

Excel

SDI invoicing portal

Descrizione del lavoro

UKA Group in Rome, Italy, is seeking a highly organized Office Manager (m/f/d) to support our Italian operations. This part-time role (30 hours/week) focuses on running day-to-day office operations, HR processes, and coordination with local and international teams in a hybrid setup.

You will manage invoices, travel, reporting, and compliance, while liaising with IT, facilities, and marketing to ensure a smooth, well-structured working environment.