REVENUE & RESERVATION SUPERVISOR

Borgo Pignano Florence; Firenze; On-site; EUR 28,000 - 30,000; Full time

Benefits offered by this job

Staff well-being initiatives and team

Discount at sister hotels (50%)

Job summary

Borgo Pignano Florence, a luxury retreat, seeks a Revenue & Reservations Supervisor to optimize reservations and pricing across Borgo Pignano Florence and Tuscany. You will work with the Reservation Manager to ensure high-quality guest experiences and drive revenue through upselling and effective distribution.

Ideal candidate has min 3 years in revenue/reservations in hospitality, strong English, and data-driven mindset.

Qualifications

• Excellent verbal and written English skills; additional languages are a plus.
• Strong organizational and priority-management abilities.
• Commercial mindset with results-driven approach.
• Proactive and collaborative team player.
• References required.

Responsibilities

• Collaborate with Reservation Manager on reservations across channels (email, phone, OTA, GDS).
• Enter and manage reservations in PMS/CRS, verify rates, deposits, and cancellation policies.
• Coordinate with Front Office and other departments for room assignments and requests.
• Apply upselling and cross-selling to upgrade room categories, dining, spa, and experiences.
• Lead revenue management activities for Borgo Pignano Florence and Tuscany; implement pricing strategies.
• Monitor occupancy, pace, lead time, cancellations, ADR, RevPAR, and channel mix; adjust actions.
• Update rates, restrictions, MLOS, allotments, blocks, rate codes, and packages.
• Prepare reports/forecasts; support budget processes and corrective actions.
• Maintain relationships with OTAs, tour operators, and distribution vendors.
• Ensure data quality in PMS/CRS/CRM/GDS; GDPR-compliant data handling.

Tools

PMS Opera Cloud

CRM Cendyn

CRS SynXis

GDS

Revenue Management Systems Lighthouse

Duetto

Microsoft Office

Google Workspace

Data analysis

OTAs data exchange

Job description

For the opening of our Borgo Pignano Florence, a luxury urban retreat affiliated with Relais & Châteaux, located within a 5-hectare park just steps away from the historic centre of Florence, we are seeking a Revenue & Reservation Supervisor. The candidate must be able to ensure the effective implementation of Revenue & Reservation standards and assist us in positioning this hospitality jewel at the top end of the luxury market.

MAIN DUTIES & RESPONSIBILITIES

Work side by side with the Reservation Manager in the following:

Reservations:

• Receive, evaluate, and manage reservation requests from all channels: email, telephone, OTA, GDS, direct website, and agencies, corporate accounts and business partners ensuring compliance with company standards
• Ensure timely management of correspondence in accordance with company timelines and standards.
• Accurately enter and manage reservations within the systems (PMS and connected platforms), including confirmations, modifications, and cancellations, verifying rates, sales conditions, guarantees, deposits, pre payments, payment methods and cancellation policy and with other departments for special requests
• Verify booking conditions, payment methods, and correct sales rates.
• Monitor incoming reservations and coordinate with the Front Office for room assignments and with other departments for special requests
• Control and manage the "daily trace" on a daily base
• Apply upselling and cross selling techniques, promoting higher room categories, dining, Spa Services, transfers, experiences and when appropriate the sister property Borgo Pignano Tuscany

Revenue Management:

• Operationally manage revenue management activities for Borgo Pignano Florence and Borgo Pignano Tuscany, implementing approved pricing strategies and contributing to achieving pricing strategies and financial goals for both properties
• Monitor daily occupancy pick up, booking pace, lead time, cancellation, segmentation, ADR, RevPAR, channel mix and production by channel, identifying variances and opportunities for improvement
• Update rates availability restrictions, minimum length of stay (MLOS), allotments, group blocks, rate codes and packages across systems and distribution channels
• Optimize inventory during high and low demand periods, maintaining the most appropriate business mix while monitoring rate parity, competitive positioning and market performance
• Prepare periodic reports and forecasts for both properties supporting management budget preparation and proposing corrective actions when necessary.
• Maintain relationships with OTAs, tour operators, travel agencies, corporate partners and distribution vendors, contributing the onboarding of new channels, interfaces and rate products

System, Distribution and Data quality:

• Ensure the correct use and update of PMS, CRS, CRM, GDS, channel manager, RMS, and Business Intelligence systems, verifying data consistency and interface functionality.
• Create and maintain rate categories, rate codes, packages, promotions, and sales conditions in compliance with brand and company standards.
• Guarantee that availability, pricing, descriptions, amenities, and terms are always up to date and accurate across all channels, promptly reporting errors, discrepancies, or technical issues.
• Maintain high standards of data quality, completeness, and confidentiality in compliance with GDPR and internal procedures.

Operational Coordination and Guest Experience:

• Proactively collaborate with Front Office, Housekeeping, Food & Beverage, Spa, and other departments to deliver a seamless, personalized guest stay.
• Handle requests regarding celebrations, transfers, dietary requirements, room setups, Spa treatments, dining, and experiences, ensuring timely follow-up.
• Maintain comprehensive knowledge of both properties, including room types and names, features, rates, outlets, menus, operating hours, meeting rooms, capacities, amenities, experiences, VIP standards, and loyalty programs (if applicable).
• Stay informed about key attractions, activities, events, and local institutions in Florence and Volterra, sharing updated information with the Reservations and Front Office teams.
• Ensure elegant, accurate, and consistent communication aligned with Borgo Pignano's positioning, creating a positive impression from the very first point of contact.

Supervision and Standards:

• Supervise daily department activities during the shift, setting operational priorities and verifying accuracy, timing, and proper handling of pending tasks.
• Support the onboarding and training of the team on reservation procedures, revenue strategies, software systems, and service standards.
• Assist in drafting, updating, and implementing SOPs, promoting procedural consistency and information sharing between the two properties.
• Participate in operational briefings, departmental meetings, and training sessions, reporting results, critical issues, and operational needs to the line manager.
• Collaborate with Finance on payments, deposits, commissions, refunds, and administrative anomalies.

JOB REQUIREMENTS:

Technical Knowledge of Key Management Systems:

• PMS: Opera Cloud
• CRM: Cendyn
• CRS: SynXis
• GDS
• Revenue Management & Business Intelligence Systems: Lighthouse, Duetto
• Strong proficiency in Microsoft Office and Google Workspace.
• Data analysis and reporting skills.
• Knowledge of the extranets of major OTAs.
• Familiarity (at least basic) with revenue management logic and tools.

Education:

Bachelor's Degree in Economics or Tourism Science. A Master in Revenue Management is preferred.

Experience:

Minimum three years of experience as a Revenue & Reservations Specialist in the Hotel Industry.

Other Qualifications:

• Excellent verbal and written English skills; additional languages are a plus.
• Precision and high attention to detail.
• Excellent organizational and priority-management skills.
• Commercial mindset and result-oriented approach.
• Excellent communication and interpersonal skills.
• Proactivity and collaborative spirit.
• References required.

OUR OFFER:

• Permanent working contract according to CCNL Settore Turismo (Federalberghi)
• Range of annual gross salary 28.000,00 - 30.000,00 Euro
• Staff well-being initiatives and events to promote collaboration and inclusion
• Discount equal to 50% in our sister hotels' Restaurant
• Training activities and rewards linked to quality of service
• Staff canteen
• 40 hours per week with rotating days off.