Proposal Specialist

Rimond Srl; Lombardia; On-site; EUR 30,000 - 35,000; Full time

Job summary

RIMOND Srl is seeking a Tender Specialist to support the preparation of technical and commercial proposals for engineering and construction projects. You will oversee collection and organization of tender materials, ensure accuracy, and help deliver high-quality submissions.

The role requires an architecture/engineering background, 1–3 years' experience in construction or design practices, and strong English skills; BIM and graphic design tools such as InDesign and Photoshop are advantageous.

Qualifications

• Bachelor's degree in Architecture, Engineering, or equivalent technical diploma.
• 1-3 years in construction, engineering, or design practices; junior candidates considered.
• Excellent written and spoken English mandatory.
• Basic understanding of design docs, construction processes, and tender procedures.
• Proficiency in Adobe InDesign and Photoshop.
• Strong MS Office skills (Excel, Word, PowerPoint) and good AutoCAD knowledge.
• Familiarity with BIM tools (Revit, Navisworks, Rhino) is a plus.

Responsibilities

• Collect, organise, and archive tender documentation and related project materials.
• Review tender specs, design docs, quantities, and technical requirements.
• Support preparation of technical proposals and graphical materials.
• Produce layouts and graphical content for submissions.
• Coordinate contributions from internal teams and external consultants.
• Assist in requesting quotations and comparing offers from suppliers.
• Maintain tracking spreadsheets, tender schedules, and document registers.
• Check completeness and compliance of tender docs before submission.
• Help the team meet deadlines and maintain document quality.

Skills

English proficiency

Attention to detail

Teamwork

Education

Degree in Architecture or Engineering

Tools

AutoCAD

Autodesk Revit

Navisworks

Rhino

Adobe InDesign

Adobe Photoshop

Microsoft Excel

PowerPoint

Job description

Job Overview

We are looking for a Tender Specialist to join our Tender Department and support the operational preparation of technical and commercial proposals for engineering and construction projects.

Working under the supervision of the Tender Coordinator and Tender Manager, the selected candidate will contribute to the collection, organisation, analysis, and preparation of tender documentation, ensuring accuracy, completeness, high-quality graphical presentation, and compliance with submission requirements and deadlines.

Key Responsibilities

• Collect, organise, and archive tender documentation and related project materials.


• Carry out preliminary reviews of tender specifications, design documents, bills of quantities, and technical requirements.


• Support the preparation of technical proposals, tender documents, presentations, and graphical materials.


• Prepare layouts and produce graphical content for technical and commercial submissions.


• Collect and consolidate contributions from internal departments, technical teams, and external consultants.


• Support requests for quotations from suppliers and subcontractors and assist in comparing the offers received.


• Maintain and update tracking spreadsheets, tender schedules, document registers, and monitoring tools.


• Check the completeness, consistency, and formal compliance of tender documentation before submission.


• Support the team in meeting submission deadlines and maintaining high standards of document quality.

Requirements

• Education: Degree in Architecture or Engineering, or an equivalent technical diploma.


• Experience: 1-3 years of experience in construction companies, engineering firms, or architectural and design practices. Junior candidates may also be considered.


• English: Excellent written and spoken English is mandatory.


• Technical Knowledge: Basic understanding of design documentation, construction processes, and tender procedures.


• Graphic Design Skills: Good command of Adobe InDesign and Adobe Photoshop.


• Digital Skills: Excellent command of Microsoft Office, particularly Excel, Word, and PowerPoint, and good knowledge of AutoCAD. Both are mandatory requirements.


• Preferred Skills (a Plus): Familiarity with BIM methodologies and 3D modelling software such as Autodesk Revit, Navisworks, or Rhino, particularly for reviewing digital models, extracting design information, and producing graphical materials for tender submissions. Knowledge of planning and scheduling tools is also considered an advantage.


• Soft Skills: Accuracy, strong organisational skills, attention to graphical and documentary quality, teamwork, and the ability to meet deadlines.

Compensation and Employment Terms

The compensation and contractual terms will be defined based on the requirements of the position, as well as the candidate’s skills, qualifications, professional experience, and type of contractual engagement. The expected compensation for the position ranges from €30,000 to €35,000 gross per year, or the equivalent annual compensation for a consultancy arrangement, depending on the contractual framework agreed upon.

More About RIMOND

At RIMOND, we are an international and culturally diverse team of experts driven by innovation and united by a shared vision: creating landmark projects that positively impact communities and our planet. We bring together passionate industry professionals who excel in their fields and share our commitment to ethical values, thoughtful urban development, and the determination to make the impossible possible.

This job posting is open to all candidates regardless of gender, in compliance with Italian Law No. 903/1977 and Legislative Decree No. 198/2006.