Procurement & AP Specialist — Cost-Savvy & Invoicing

Unobravo International; Lombardia; On-site; EUR 30,000 - 40,000; Full time

Benefits offered by this job

Discounts on psychotherapy sessions

Company retreats

Language training (free)

Birthday off

World Mental Health Day extra day off

Parental leave

Job summary

Unobravo International in Milan seeks a Procurement & AP Specialist to monitor spend, identify savings, and own end-to-end Accounts Payable, including onboarding suppliers and reconciling invoices. The role collaborates with multiple teams and requires autonomy, accuracy, and strong communication to negotiate with suppliers.

The position covers accounts payable and month-end closing across Italy and EU, with salary range EUR 30,000 - 40,000 and a cost-conscious, commercially minded approach.

Qualifications

• Master’s degree in Economics, Accounting, Finance or a related field.
• At least 3 years of experience in accounting.
• Proven experience in procurement, spend analysis or cost control, with a track record of delivering savings.
• Confidence in challenging internal stakeholders and negotiating with suppliers, assertively but diplomatically.
• Experience working in a department responsible for accounts payable, including PO management and the management of invoices to be received.
• Strong knowledge of general and management accounting, as well as financial statement analysis.
• Familiarity with Generative AI tools and the ability to effectively integrate them into daily activities to automate low-value-added tasks and support analysis and decision-making processes.
• Strong knowledge of VAT regulations, particularly regarding cross-border transactions, reverse charge and VAT pro-rata.
• Proven experience in cost center accounting and allocation.
• Hands‑on experience with NetSuite ERP is a strong requirement. Experience in ERP implementations or integrations with other company tools is a plus.
• Clear and assertive communication skills, with the ability to interact independently on a daily basis with all company teams and external suppliers.

Responsibilities

• Monitor company spend by supplier, category and cost center, proactively flagging cost increases and budget overruns to budget owners.
• Identify and propose saving opportunities, benchmarking quotes and engaging external negotiation partners on contract renewals and strategic purchases.
• Review and approve supplier master data in PivotApp (the software used for purchase requisitions and purchase orders).
• Reconcile invoices and purchase requisitions ensuring consistency between purchasing requests, POs and invoices.
• Collect and validate supporting documentation for foreign supplier invoices.
• Analyse the cost-effectiveness and efficiency of payment methods and related payment tools.
• Monitor compliance with Rydoo (software platform for managing employee expenses and business travel) and procurement policies.
• Contribute to the continuous improvement of internal controls and administrative procedures.
• Record and review supplier invoices from Italy, EU and non-EU countries, ensuring the correct application of reverse charge, split payment and VAT pro-rata rules.
• Manage accounting for self-employed professional fees subject to withholding tax, including the related statutory requirements.
• Reconcile supplier open items and perform regular account reconciliations.
• Support monthly and year-end closing activities, including accruals, prepayments and provisions for invoices not yet received.
• Reconcile accruals for invoices to be received with monthly OPEX cost forecasts, ensuring alignment between accounting records and management reporting.
• Ensure accurate management accounting and cost center allocation.
• Support the preparation of the statutory financial statements and consolidation activities.

Skills

Procurement

Accounts Payable

Cost control

Negotiation

PO management

Communication skills

Generative AI tools

VAT knowledge

Cost center accounting

Cross-functional

Education

Master’s degree in Economics/Accounting/Finance

Tools

PivotApp

NetSuite ERP

Rydoo

Job description

Unobravo International in Milan seeks a Procurement & AP Specialist to monitor spend, identify savings, and own end-to-end Accounts Payable, including onboarding suppliers and reconciling invoices. The role collaborates with multiple teams and requires autonomy, accuracy, and strong communication to negotiate with suppliers.

The position covers accounts payable and month-end closing across Italy and EU, with salary range EUR 30,000 - 40,000 and a cost-conscious, commercially minded approach.