Personal Assistant to Managing Director

Castiglion del Bosco, A Rosewood Hotel; Toscana; On-site; EUR 23,000 - 28,000; Full time

Job summary

Castiglion del Bosco, A Rosewood Hotel in Tuscany seeks a proactive Personal Assistant to the Managing Director to ensure smooth coordination across all departments. You will act as the link between the MD’s Office and executives, manage the diary, arrange travel, draft correspondence, and prepare presentations while upholding Rosewood standards.

Experience in luxury hospitality, strong Italian and English communication, and meticulous attention to detail are essential to thrive in this role and

Qualifications

• Minimum 3 years’ relevant experience in a sizeable luxury hotel, with at least 1 year in similar position.
• Strong written and spoken Italian and English.
• High level of attention to detail and refined manners with exceptional communication skills.
• Model the company’s culture, vision, mission and core values at all times.

Responsibilities

• Proactive diary management for the Managing Director and scheduling across departments.
• Travel arrangements, drafting correspondence, producing presentations and collating reports.
• Minuting meetings and providing PA and administrative support as needed.
• Maintain positive communication with associates and managers and uphold Rosewood standards.

Skills

Italian language

English language

Communication skills

Attention to detail

Executive support

Job description

Discover your Calling

We are recruiting for a Personal Assistant to Managing Director position to join the Team at Castiglion del Bosco, A Rosewood Hotel

As PA, you will be responsible for keeping a perfect coordination between all departments and the Managing Director.

Job Description

• Maintaining effective communication within the department and ensure that the MD is kept well informed of any problems/queries that have arisen.
• Maintaining a good working relationship with all Executives and Department Heads and being positively perceived as the link between the MD’s Office and other departments.
• Ensuring special requests and reservations via the MD’s Office are handled appropriately.
• Ability to communicate effectively whether in person, on the telephone or in writing.
• Strong knowledge of Rosewood standards and their correct application to ensure they are maintained at a superior level on a daily basis.
• Providing PA and administrative support including proactive diary management, organizing and minuting meetings, travel arrangements, drafting correspondence, producing presentations and collating reports.
• Ensuring positive communication with associates and managers by always keeping the morale high.

Job Requirements

• Minimum 3 years’ relevant experience in a sizeable luxury hotel, with at least 1 year in similar position.
• Strong written and spoken Italian and English.
• High level of attention to detail and refined manners with exceptional communication skills.
• Model the company’s culture, vision, mission and core values at all times.

Type of contract

• One year fixed-term contract
• Collective agreement: CCNL Turismo
• Gross annual salary: 25.5 k
• Level: C2

Equal opportunities

Rosewood Hotel Group promotes an inclusive work environment and ensures equal opportunities for all applicants, valuing diversity, equity, and inclusion at every stage of the selection process.

The selection is open to applications of any kind pursuant to Law 903/77 and the Legislative Decree. 198/2006.

Being part of Castiglion del Bosco team means that training and development opportunities are available and with the hotel being a key part of Rosewood’s global expansion plans, this role could be a stepping stone to exciting international career opportunities.

Our information on data processing can be consulted at the following link https://www.castigliondelbosco.com/lavora-con-noi_Hotel.html