Payroll Specialist

Essity; Italia; Ibrido; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

Essity Italy is seeking a Payroll Specialist to deliver accurate and compliant payroll for about 1,000 employees across Legnano and Lucca. You will partner with HR, Finance, and external providers to ensure timely processing and continuous improvement.

The role requires at least 3 years of payroll experience, strong regulatory knowledge, and fluency in English and Italian. A hybrid work model and onboarding travel to sites are included in the package.

Competenze

• Degree in Economics, Law or Human Resources or an equivalent combination.
• At least 3 years of payroll experience in a structured organization or payroll provider.
• Strong knowledge of labor, tax and social security regulations and CBA terms.
• Fluent in English and Italian with precise data handling and reporting.

Mansioni

• Manage and maintain employee master data across the lifecycle.
• Oversee Time & Attendance and end-to-end payroll processing.
• Validate payroll results with controls and reconciliations.
• Support year-end activities and statutory obligations.
• Collaborate with Finance on monthly/annual closings and labor cost accounting.
• Provide payroll-related guidance to HR and internal stakeholders.
• Liaise with external payroll providers for service quality and issue resolution.
• Prepare payroll analyses and reports for various stakeholders.

Conoscenze

Data analysis

Excel

Regulatory knowledge

Stakeholder comms

Continuous improvement

Formazione

Degree in Economics, Law or HR

Strumenti

Workday

SAP

Zucchetti

Descrizione del lavoro

At Essity, we believe that every employee experience matters. As a Payroll Specialist, you will help ensure an accurate, compliant, and people-centered payroll service, supporting a workplace built on trust, accountability, and operational excellence. Essity Italy employs approximately 1,000 people across our manufacturing sites in the Lucca area and our commercial headquarters in Legnano. This position is based at our office in Legnano and will be part of an existing team of four people. In this role, you will serve as the key point of reference for complex payroll matters, working closely with HR, Finance, employees, and external providers to ensure efficient processes, regulatory compliance, and continuous improvement. You will support a diverse employee population, including both office-based and manufacturing employees, helping to deliver a consistent and high-quality employee experience across the organization.

What You Will Do

• Manage and maintain employee master data throughout the entire employee lifecycle, ensuring accuracy, quality, and data integrity.
• Manage Time & Attendance processes, including attendance, absences, vacation, sick leave, overtime, and other working time-related transactions.
• Manage the end-to-end payroll process, ensuring the accurate handling of salaries, taxes, social security contributions, benefits, allowances, and other compensation elements.
• Review and validate payroll results through controls and reconciliations, coordinating any required corrections.
• Support year-end payroll activities and statutory obligations, including Tax Certification (CU), Form 770, INAIL requirements, and other regulatory compliance activities.
• Partner with the Finance team on monthly and annual closing activities, including accrual management and labor cost accounting.
• Provide specialist support to HR and internal stakeholders on payroll, personnel administration, and labor law matters.
• Manage relationships with external payroll providers, ensuring service quality, operational continuity, and timely issue resolution.
• Prepare payroll analyses and reports for HR, Finance, Audit, budgeting, and forecasting purposes, supporting data-driven decision-making.
• Monitor regulatory developments and contribute to the continuous improvement of payroll processes, HR/Payroll systems, and cross-functional projects.
• Support the car fleet administrator with fleet management activities and act as a key point of contact for employees based at the Legnano office.

Who You Are

• You hold a degree in Economics, Law, Human Resources, or an equivalent combination of education and professional experience.
• You have at least 3 years of payroll experience gained within a structured organization or a specialized payroll provider.
• You possess strong knowledge of labor, tax, and social security regulations, collective bargaining agreements, and compensation and benefits practices.
• You are detail-oriented, analytical, and quality-focused, with a strong commitment to accuracy and compliance.
• You have excellent numerical skills and solid experience in payroll data analysis and reporting, with advanced proficiency in Excel.
• You are familiar with HR and payroll systems; knowledge of Workday, SAP, and/or Zucchetti is considered a strong advantage.
• You can communicate clearly and effectively with a wide range of stakeholders and explain complex topics in a simple and understandable way.
• You demonstrate a proactive mindset, with a strong focus on continuous improvement, innovation, and effective management of priorities and deadlines.
• You are fluent in both English and Italian.
• You are required to be available for regular travel to the Altopascio (LU) site, especially during the initial onboarding and training period.

What We Offer

We offer a permanent employment contract, a competitive compensation package, and a flexible hybrid working model that supports a healthy work-life balance. In addition, you will benefit from meal vouchers, an annual performance bonus, and a wide range of company benefits designed to support your well-being and professional growth. Most importantly, you will become part of a collaborative, inclusive, and people-focused environment where your contributions are valued, continuous learning is encouraged, and everyone is empowered to develop their potential and make a meaningful impact on the business and the communities we serve.

This job posting is open to applications from all genders (Law 903/77 and Legislative Decree 198/06) and to individuals of any age, nationality, religion, disability, sexual orientation, or other characteristics protected by law. We do not discriminate in relation to access or treatment during the selection process.

Application End Date: 14 set 2026

Job Requisition ID: Essity264431

Essity is a leading global hygiene and health company. Our expertise began with the acquisition of the Swedish company Mölnlycke in 1975, through which our roots stretch back to 1849. Today, our sustainable innovations from globally trusted brands, designed for everybody and every body, care for the well-being of 1 billion people in 150 countries every day. Working at Essity is not just a career but a chance to make the world healthier, safer, and more hygienic. We innovate for good to break barriers and contribute to shaping a healthier future. At Essity, we have a people-first approach where every career is as unique as the individual. We empower employees to excel together and reach their full potential through a winning culture driven by a powerful purpose. Our performance-orientated environment motivates employees to think differently and embrace challenges so we can continue improving lives, every day through better hygiene and health. We provide a sustainable work-life based on flexibility for both employees and employers. We are committed to Diversity, Equity, and Inclusion in everything we do. It is the key to our success in creating an inclusive, collaborative, and caring company culture where you can be you with us. Our purpose of Breaking Barriers to Well-being, enables customers and consumers to lead fuller lives at all stages of life. Our leading global brands include TENA and Tork, and other strong brands such as Actimove, Cutimed, JOBST, Knix, Leukoplast, Libero, Libresse, Lotus, Modibodi, Nosotras, Saba, Tempo, TOM Organic and Zewa are sold in 150 countries. I In 2024, Essity had net sales of approximately SEK 146bn (EUR 13bn) and employed 36,000 people. We are headquartered in Stockholm, Sweden and Essity is listed on Nasdaq Stockholm. If you want to join a company where dedication to people is powered by innovation, welcome to Essity!