Part-Time Executive Assistant to CEO – Milan, Remote-Ready

galileo; Lombardia; On-site; EUR 20,000 - 25,000; Part time

Benefits offered by this job

Meal vouchers

Smart working

Welfare allowance

Job summary

Galileo Global Education Italy in Milan seeks a CEO Executive Assistant, reserved for candidates belonging to the Categorie Protette. The role provides direct support to the CEO, coordinating priorities, meetings and executive actions in a dynamic, international environment.

Key tasks include calendar management, board meeting coordination, travel arrangements, and creation of executive materials. Strong Italian/English, 2+ years experience, and high discretion are required.

Qualifications

• Minimum 2 years of experience as an Executive Assistant or similar supporting senior management.
• Excellent organizational and prioritization skills.
• Excellent command of Italian and English, both written and spoken.
• Strong proficiency in Microsoft Office and digital collaboration tools.
• Strong interpersonal and communication skills.
• Reliability, discretion and attention to detail.

Responsibilities

• Managing the CEO's calendar, meetings and priorities.
• Coordinating executive and Board meetings, business travel and related activities.
• Preparing presentations, reports, briefing materials and executive documentation.
• Monitoring actions, deadlines and follow-up activities.
• Facilitating coordination and information flow across internal and external stakeholders.
• Handling sensitive and confidential information with the highest level of discretion.

Skills

Organizational skills

Time management

Bilingual Italian/English

Microsoft Office

Communication skills

Reliability and discretion

Tools

Microsoft Office

Digital collaboration tools

Job description

Galileo Global Education Italy in Milan seeks a CEO Executive Assistant, reserved for candidates belonging to the Categorie Protette. The role provides direct support to the CEO, coordinating priorities, meetings and executive actions in a dynamic, international environment.

Key tasks include calendar management, board meeting coordination, travel arrangements, and creation of executive materials. Strong Italian/English, 2+ years experience, and high discretion are required.