Office Manager & Administrative Assistant

nss; Lombardia; On-site; EUR 28,000 - 40,000; Full time

Benefits offered by this job

Dynamic work environment

People development

Team-oriented culture

Job summary

nss is a Milan-based creative media agency. We are seeking an administrative professional to support management and the administrative team in daily operations and logistics. The role focuses on agenda handling, travel arrangements, supplier relations, and event organization.

You will work closely with management, ensuring smooth office operations, document handling, and cross-department coordination in a dynamic, collaborative environment.

Qualifications

• Strong organizational skills and a proactive attitude.
• Excellent knowledge of MacOS and MS Office (Word/Excel).
• Ability to manage priorities and solve problems in a dynamic environment.

Responsibilities

• Support to management (agenda management, travel arrangements, and operational activities).
• Support to the administrative team in management activities.
• Logistics management (shipments, DDTs, transport, supplier relations, and rate control).
• Supplier coordination and operational management of spaces (offices and atelier).
• Organization of travel, hospitality, and hotel agreements.
• Support in organizing company events and team activities.
• Coordination of cross-functional operational activities supporting different departments.

Skills

Organizational skills

Attention to detail

Proactive attitude

Prioritization

Problem-solving mindset

Tools

MacOS

Microsoft Word

Microsoft Excel

Job description

About us

nss is a creative media agency based in Milan, operating in the fields of communication, digital content, and entertainment. We collaborate with national and international brands to develop editorial projects and creative campaigns, with an innovative and multidisciplinary approach.

The selected candidate will have a cross-functional role supporting the company’s organizational, operational, and administrative activities, working closely with management and assisting the administrative team in daily operations.

Main responsibilities

• Support to management (agenda management, travel arrangements, and operational activities)
• Support to the administrative team in management activities
• Logistics management (shipments, DDTs, transport, supplier relations, and rate control)
• Supplier coordination and operational management of spaces (offices and atelier)
• Organization of travel, hospitality, and hotel agreements
• Support in organizing company events and team activities
• Coordination of cross-functional operational activities supporting different departments

Requirements

• Strong organizational skills, precision, and a proactive attitude
• Familiarity with Mac environment and excellent knowledge of Microsoft Office tools, particularly Word and Excel
• Ability to manage priorities and a problem-solving mindset, with the capability to operate in a dynamic environment

What we offer

• A dynamic and constantly evolving work environment, focused on people development
• A cohesive, informal, and collaborative team
• The compensation package will be defined during the interview process, based on the candidate’s experience and skills