Office Manager

Silanos; Milano; Ibrido; EUR 36.000 - 48.000; Tempo pieno

Descrizione del lavoro

Silanos seeks an Office Manager to ensure smooth day-to-day operations at our Pioltello headquarters. You will manage front-desk activities, welcome visitors, coordinate administrative tasks, and support management to keep the office running efficiently.

Requirements include fluent English, excellent communication, and strong organizational abilities. Proficiency with Microsoft Office and Outlook is expected in a fast-paced, professional environment.

Competenze

• Proven experience in office management or reception.
• Strong organizational and multitasking abilities.
• Excellent written and spoken English with professional communication.

Mansioni

• Handle incoming calls and visitor welcome, directing to the right departments.
• Coordinate administrative tasks and logistics to support daily operations.
• Manage office supplies, budgets, and liaise with service providers.
• Support leadership with scheduling, travel arrangements, and document handling.
• Maintain a professional image of Silanos at the front desk.

Conoscenze

Fluent English

Communication skills

Organizational skills

MS Office

Outlook

Reliability

Strumenti

Microsoft Office

Descrizione del lavoro

We’re looking for an Office Manager to ensure smooth day-to-day operations at our headquartersin Pioltello (MI).If you’re organized, professional, and enjoy supporting people and keeping everything runningefficiently, join Silanos and help us deliver excellence every day.

About the position

About Us

Silanos is a leading manufacturer of professional warewashing solutions, known for Italian quality, innovation, and reliability. Joining Silanos means being part of a dynamic and people-oriented environment, where professionalism, efficiency, and attention to detail define our daily work.

Role Overview

The Office Manager ensures the smooth and professional operation of front-desk and office activities. This role manages incoming communications, welcomes visitors, coordinates administrative and logistical tasks, and supports the management team in daily organizational matters. It plays a key role in maintaining Silanos’ professional image and ensuring an efficient, well-organized office environment.

Key Responsibilities

Reception and Communication

• Handle incoming phone calls professionally, providing assistance or redirecting to the appropriate department.
• Coordinate callbacks and follow up on pending communications.
• Manage incoming and outgoing correspondence, including mail, parcels, and documents.

Visitor Management

• Welcome and assist visitors, ensuring a courteous and professional first impression.
• Offer refreshments and prepare meeting rooms.
• Maintain visitor logs and manage access when needed.

Office and Administrative Support

• Monitor and maintain office supplies, beverages, and stationery.
• Coordinate travel arrangements (flights, hotels, taxis, logistics).
• Manage service suppliers (office equipment, cleaning, gardening, car pool) and related budgets.
• Support meeting organization and internal coordination.
• Ensure tidiness and order in shared areas.

Internal Coordination

• Facilitate communication between departments and management.
• Support the leadership team with logistical or administrative tasks.
• Liaise with suppliers and service providers for deliveries and maintenance.

Requirements

• Fluent spoken and written English.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office and Outlook.
• Reliability, discretion, and attention to detail.

Preferred Skills

• Knowledge of additional languages (Italian, French, Spanish, or German).
• Previous experience in office management, reception, or administrative roles.
• Familiarity with administrative processes in professional or industrial environments.
• Problem-solving skills and proactive attitude.