Plant Support Administrator

Taleo; Pisticci; In loco; EUR 18.000 - 28.000; Part-time

Vantaggi offerti da questo lavoro

Fixed term contract

Flexible work schedule

Competitive pay and incentive programs

Pension fund and healthcare insurance

Descrizione del lavoro

Olin is seeking a Plant Support Administrator in Italy to provide administrative, organizational, and coordination support to the plant management team at our Pisticci site. The role is offered on a part-time (50%) basis under a fixed-term contract, requiring high accuracy, confidentiality, and service orientation.

The position includes travel coordination, expense reporting, document control, and collaboration with internal stakeholders.

Competenze

• Completed vocational training, associate degree, or equivalent qualification in Office Management, Accounting, a technical discipline or related field.
• 1-3 years of relevant professional experience in administration, office support or plant support.
• Proficiency in Italian and English written and spoken.
• Advanced knowledge of document management and records administration.
• Ability to prepare and analyze reports, spreadsheets, statistics and performance indicators.

Mansioni

• Provide administrative and organizational support to plant management and functional departments.
• Perform administrative duties independently and within established timelines.
• Support purchasing activities and procurement of office materials and services.
• Review and verify invoices and supporting documentation.
• Manage document control systems and filing structures.
• Organize meetings, conferences and site events, including international stakeholders.
• Provide support to internal stakeholders, customers, suppliers, contractors and visitors.
• Assist with travel arrangements and expense reports.
• Maintain confidentiality of sensitive information and documentation.
• Coordinate people activities for the location.
• Support voluntary programs and organize group events.
• Maintain databases and Documentum.
• Coordinate training sessions and manage training logs.

Conoscenze

Communication skills

Report preparation

Office coordination

Formazione

Vocational training / associate degree in Office Management or related

Strumenti

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Teams

SAP/ERP

Descrizione del lavoro

Olin is a global chemical company and a leading producer of chlor-alkali products, epoxy resins and chlorinated hydrocarbons. Founded in North America in 1892, Olin today employs more than 8,000 people in 20 countries. Our products are the basis for a wide range of applications in everyday life, from electronics to automotive coatings and wind turbines.

Our employees are the foundation of our success. The Olin culture is one of diversity, integrity, and fairness in dealings with each other. We think and act responsibly and sustainably.

We are currently looking to hire for our Italian team.

Plant Support Administrator

The Plant Support Administrator is responsible for providing administrative, organizational and coordination support to the plant management team and assigned functional areas. The role ensures the efficient execution of daily administrative activities, supports internal processes and contributes to the smooth operation of the manufacturing site.

The job holder independently manages assigned priorities and ensures timely completion of responsibilities. The position is offered on a part-time (50%) basis under a fixed-term employment contract and requires a high level of accuracy, confidentiality, and service orientation.

The role provides administrative support to managers based in Pisticci, which includes travel coordination and expense reporting.

Key responsibilities:

• Provide administrative and organizational support to plant management and functional departments.
• Perform administrative and organizational duties independently and within established timelines.
• Support purchasing activities, including procurement of office materials and services in accordance with company procedures.
• Review and verify invoices and support documentation related to office purchased materials and services.
• Manage document control systems, records, filing structures, correspondence and other business documentation in accordance with company standards.
• Organize and coordinate meetings, conferences, workshops, training sessions and site events, including activities involving international stakeholders.
• Provide comprehensive support and assistance to internal stakeholders, customers, suppliers, contractors and visitors.
• Assist with travel arrangements, travel expense reports, and verification of related documentation for managers.
• Maintain the confidentiality of sensitive business information and documentation.
• Coordination of people activities and related activities for the location.
• Actively supporting activities of our voluntary program and organization of group events.
• Maintain databases and documentation systems, managing and editing the Company tool Documentum.
• Organize and coordinate training sessions, record paper training registration forms and manage training log in the Company Learning tool

Qualification:

• Completed vocational training, associate degree, or equivalent qualification in Office Management, Accounting, a technical discipline or a related field
• 1-3 years of relevant professional experience in administration, office support or plant support.
• Experience in a manufacturing or industrial environment is considered an advantage
• Good written and verbal communication skills in Italian and in English
• Advanced knowledge of document management and records administration.
• Ability to prepare and analyze reports, spreadsheets, statistics and performance indicators.
• Good written and verbal communication skills in Italian and in English
• Advanced knowledge of document management and records administration
• Ability to prepare and analyze reports, spreadsheets, statistics and performance indicators
• Proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and Teams.
• Basic knowledge of SAP/ERP systems is preferred

What we offer:

• Fixed term contract
• Flexible work schedule
• Competitive pay based on fourteen salaries and Incentive Programs based on the success of the business and individual performance
• Attractive benefits as pension fund and healthcare insurance with company contribution, extra-work life and accident insurance
• Safe and inclusive work environment

If you have any questions about this position, please contact Nadja Bracke, Human Resources – via [e-mail]

Did we get your attention?

Diversity and equal opportunities are principles of our company philosophy.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, nationality, or disability status.

Please note that we will consider ONLY applications in English.