O&M Administrative Specialist - Renewables (Milan)

Metlen Plc; Milano; In loco; EUR 25.000 - 30.000; Tempo pieno

Descrizione del lavoro

Metlen Energy & Metals in Italy is hiring an O&M Administrator to support the O&M Manager and team with administrative duties and document management for ongoing projects, ensuring timely processing and accurate records.

Based in Milan, the role involves coordinating with Finance, Procurement, and field teams, maintaining SharePoint folders, handling invoices and purchase orders, and assisting with supplier and subcontractor documentation.

Competenze

• 2–3 years of experience in administrative support, project administration, or related roles.
• Strong knowledge of Microsoft Office, especially Excel; familiarity with SAP and administrative tools.
• Excellent attention to detail and ability to prioritize deadlines.

Mansioni

• Support the O&M team with day-to-day administrative tasks for O&M projects.
• Manage project documentation and keep records organized in SharePoint and other systems.
• Archive invoices, purchase orders, and accounting documents accurately.
• Assist Project Manager with documentation for approvals and payments to suppliers/subcontractors.
• Prepare and submit administrative communications, such as PEC emails and external documents.
• Coordinate travel and other logistics for field technicians and on-site teams.
• Maintain local subcontractor/provider records and issue RFQs as needed.
• Liaise with Finance and Procurement to ensure smooth administrative/financial processes.

Conoscenze

Administrative support

Time management

Communication skills

Multicultural teamwork

Strumenti

SAP

Microsoft Office

Excel

Descrizione del lavoro

Metlen Energy & Metals in Italy is hiring an O&M Administrator to support the O&M Manager and team with administrative duties and document management for ongoing projects, ensuring timely processing and accurate records.

Based in Milan, the role involves coordinating with Finance, Procurement, and field teams, maintaining SharePoint folders, handling invoices and purchase orders, and assisting with supplier and subcontractor documentation.