O&M Administrator

Metlen; Milano; In loco; EUR 28.000 - 40.000; Tempo pieno

Descrizione del lavoro

Metlen Energy & Metals is seeking an O&M Administrator to join the M Renewables team in Milan. You will support the O&M Manager with day-to-day administrative activities, manage project documentation in SharePoint, and ensure timely processing of invoices and supplier records.

You will liaise with Finance and Procurement, organize field technicians travel, and help coordinate subcontractors. The role requires 2–3 years of administrative experience, strong Excel skills, and fluency in Italian and

Competenze

• 2–3 years of experience in an administrative support, project administration, technical secretarial or logistic role, preferably within a structured organization or an O&M environment.
• Good knowledge of Microsoft Office, particularly Excel. SAP and administrative tools.
• Ability to manage administrative documentation while ensuring accuracy, organization and compliance with deadlines.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple tasks simultaneously and prioritize activities effectively.
• Good interpersonal and communication skills, with the ability to work in a multicultural team environment.
• Good command of both Italian and English.

Mansioni

• Support the O&M team with the day-to-day administrative activities related to O&M projects.
• Manage and maintain project documentation, ensuring that all records are accurately organized and stored within SharePoint and other company systems.
• Monitor, organize and archive administrative documentation, including invoices, purchase orders, accounting documents and other project-related records.
• Support the Project Manager in collecting and verifying the documentation required for the approval and payment processes of suppliers and subcontractors.
• Prepare and submit administrative documentation, including formal communications, certified emails (PEC), and documentation required by external authorities and project stakeholders.
• Monitor and maintain all documentation related to payment processes, ensuring that invoices and supporting documents are complete and properly filed.
• Support the logistical organization of field technicians, including travel arrangements and other operational requirements.
• Support the logistical organization of spare parts on site and maintain the records updated.
• Organize/arrange local subcontractors/providers, request of quotations and offer according to the needs of the site/team.
• Liaise with the Finance and Procurement departments to ensure the smooth execution of administrative and financial processes related to O&M projects.

Conoscenze

Microsoft Office

Attention to detail

Organizational skills

Multicultural teamwork

Italian and English proficiency

Strumenti

Excel

SAP

Administrative tools

Descrizione del lavoro

Metlen Energy & Metals is a global industrial and energy company covering two business Sectors: Energy and Metallurgy. The Company is strategically positioned at the forefront of the energy transition as an integrated utility, while already established as a reference point for competitive green metallurgy at the European and global level. It has a consolidated turnover and EBITDA of €5,492 million and €1,014 million, respectively, and employs more than 6,583 direct and indirect employees in Greece and abroad. At Metlen Energy & Metals, we are catalysts for a sustainable future, leading the green energy transition with innovative solutions while being a reference point for competitive green metallurgy. Our global presence covers two business Sectors: Energy and Metallurgy. With a consolidated yearly turnover of €6.3 billion and a workforce of over 5,500 dedicated individuals, we fuel success through cutting-edge technology and diverse talent.

We are committed to embracing new state-of-the-art technologies and advancements, propelling us towards a cleaner, brighter tomorrow. Our positive footprint extends across five continents, leaving a lasting impact. We foster a culture of resilience, challenge, respect, excellence, and change, empowering our diverse workforce to achieve remarkable outcomes.

We are currently looking for an O&M Administrator to join our M Renewables team in Italy, part of our subsidiary METKA EGN, based in Milan.

The O&M Administrator will support the O&M Manager and the O&M team in the administrative and document management activities related to O&M projects, working closely with internal departments to ensure an efficient flow of information and the timely completion of administrative processes.

Key Responsibilities

• Support the O&M team with the day-to-day administrative activities related to O&M projects.
• Manage and maintain project documentation, ensuring that all records are accurately organized and stored within SharePoint and other company systems.
• Monitor, organize and archive administrative documentation, including invoices, purchase orders, accounting documents and other project-related records.
• Support the Project Manager in collecting and verifying the documentation required for the approval and payment processes of suppliers and subcontractors.
• Prepare and submit administrative documentation, including formal communications, certified emails (PEC), and documentation required by external authorities and project stakeholders.
• Monitor and maintain all documentation related to payment processes, ensuring that invoices and supporting documents are complete and properly filed.
• Support the logistical organization of field technicians, including travel arrangements and other operational requirements.
• Support the logistical organization of spare parts on site and maintain the records updated.
• Organize/arrange local subcontractors/providers, request of quotations and offer according to the needs of the site/team.
• Liaise with the Finance and Procurement departments to ensure the smooth execution of administrative and financial processes related to O&M projects.

Requirements

• 2–3 years of experience in an administrative support, project administration, technical secretarial or logistic role, preferably within a structured organization or an O&M environment.
• Good knowledge of Microsoft Office, particularly Excel. SAP and administrative tools.
• Ability to manage administrative documentation while ensuring accuracy, organization and compliance with deadlines.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple tasks simultaneously and prioritize activities effectively.
• Good interpersonal and communication skills, with the ability to work in a multicultural team environment.
• Good command of both Italian and English.

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At Metlen Energy & Metals we are proud to have Diversity and Inclusion at the centre of everything we do. We are committed to Equal Employment Opportunity regardless of race, colour, national origin, ethnicity, gender, age, disability, sexual orientation, gender identity or religion.