O&M Administrator

Metlen Plc; Milano; In loco; EUR 25.000 - 30.000; Tempo pieno

Descrizione del lavoro

Metlen Energy & Metals in Italy is hiring an O&M Administrator to support the O&M Manager and team with administrative duties and document management for ongoing projects, ensuring timely processing and accurate records.

Based in Milan, the role involves coordinating with Finance, Procurement, and field teams, maintaining SharePoint folders, handling invoices and purchase orders, and assisting with supplier and subcontractor documentation.

Competenze

• 2–3 years of experience in administrative support, project administration, or related roles.
• Strong knowledge of Microsoft Office, especially Excel; familiarity with SAP and administrative tools.
• Excellent attention to detail and ability to prioritize deadlines.

Mansioni

• Support the O&M team with day-to-day administrative tasks for O&M projects.
• Manage project documentation and keep records organized in SharePoint and other systems.
• Archive invoices, purchase orders, and accounting documents accurately.
• Assist Project Manager with documentation for approvals and payments to suppliers/subcontractors.
• Prepare and submit administrative communications, such as PEC emails and external documents.
• Coordinate travel and other logistics for field technicians and on-site teams.
• Maintain local subcontractor/provider records and issue RFQs as needed.
• Liaise with Finance and Procurement to ensure smooth administrative/financial processes.

Conoscenze

Administrative support

Time management

Communication skills

Multicultural teamwork

Strumenti

SAP

Microsoft Office

Excel

Descrizione del lavoro

AtMetlen Energy & Metals, we are catalysts for a sustainable future, leading the green energy transition with innovative solutions while being a reference point for competitive green metallurgy. Our global presence covers two business Sectors: Energy and Metallurgy. With a consolidated yearly turnover of €6.3 billion and a workforce of over 5,500 dedicated individuals, we fuel success through cutting-edge technology and diverse talent.

We are committed to embracing new state-of-the‑art technologies and advancements, propelling us towards a cleaner, brighter tomorrow. Our positive footprint extends across five continents, leaving a lasting impact. We foster a culture ofresilience, challenge, respect, excellence,andchange, empowering our diverse workforce to achieve remarkable outcomes.

We are currently looking for anO&M Administratorto join our M Renewables team in Italy, part of our subsidiaryMETKA EGN, based in Milan.

The O&M Administrator will support the O&M Manager and the O&M team in the administrative and document management activities related to O&M projects, working closely with internal departments to ensure an efficient flow of information and the timely completion of administrative processes.

Key Responsibilities

Support the O&M team with the day‑to‑day administrative activities related to O&M projects.

Manage and maintainproject documentation, ensuring that all records are accurately organized and stored within SharePoint and other company systems.

Monitor, organize and archive administrative documentation, including invoices, purchase orders, accounting documents and other project‑related records.

Support the Project Manager in collecting and verifying the documentation required for the approval and payment processes of suppliers and subcontractors.

Prepare and submit administrative documentation, including formal communications, certified emails (PEC), and documentation required by external authorities and project stakeholders.

Monitor and maintain all documentation related to payment processes, ensuring that invoices and supporting documents are complete and properly filed.

Support the logistical organization of field technicians, including travel arrangements and other operational requirements.

Support the logistical organization of spare parts on site and maintain the records updated.

Organize/arrange local subcontractors/providers, request of quotations and offer according to the needs of the site/team.

Liaise with the Finance and Procurement departments to ensure the smooth execution of administrative and financial processes related to O&M projects.

Requirements

2–3 years of experience in an administrative support, project administration, technical secretarial or logistical role, preferably within a structured organization or an O&M environment.

Good knowledge of Microsoft Office, particularly Excel. SAP and administrative tools.

Ability to manage administrative documentation while ensuring accuracy, organization and compliance with deadlines.

Strong attention to detail and excellent organizational skills.

Ability to manage multiple tasks simultaneously and prioritize activities effectively.

Good interpersonal and communication skills, with the ability to work in a multicultural team environment.

Good command of both Italian and English.

Compensation & Contractual Framework
The starting gross annual salary (RAL) for this position is 27.500€, based on objective and gender-neutral criteria.
Applicable CCNL: MetalmeccanicoCNA Level / Inquadramento: B1/B2

The final compensation may reflect the candidate’s relevant experience and competencies, in line with the Company’s remuneration framework.

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AtMetlen Energy & Metalswe are proud to have Diversity and Inclusion at the centre of everything we do. We are committed to Equal Employment Opportunity regardless of race, colour, national origin, ethnicity, gender, age, disability, sexual orientation, gender identity or religion.