Legal Assistant

Boies Schiller Flexner LLP; Roma; In loco; EUR 28.000 - 38.000; Tempo pieno

Descrizione del lavoro

Boies Schiller Flexner LLP seeks a detail-oriented Legal Assistant to join the Rome office. You will manage front desk, handle communications, organize meetings, and coordinate travel.

This role requires strong English, excellent organizational skills, and proficiency with Microsoft Office. You will support both administrative and case-related tasks, including AML documentation and client records management.

Competenze

• Bachelor's degree (or Master's) required.
• Excellent command of English; proficiency will be assessed during interview.
• Ability to perform electronic court filings (preferred but not required).
• Strong proficiency in Microsoft Office and IT tools.

Mansioni

• Manage and route incoming mail, emails, and telephone calls.
• Manage the firm's front desk and welcoming clients and visitors.
• Assist with the organization of meetings and events.
• Coordinate travel arrangements and business trips.
• Order office supplies and support office and vendor management activities.
• Provide operational support for the Administrative Department's back-office functions.
• Prepare administrative documents and handle bureaucratic procedures for smooth operation.
• Manage Partners' calendars, appointments, and meetings.
• Enter Partners' timesheets and update activity records as needed.
• Review presentations, pitches, memoranda, meeting notes, and minutes (including English documents).
• Monitor Partners' continuing professional education credits.
• Draft engagement letters.
• Support Partners in ongoing matters and cases management.
• Prepare AML documentation and collect related supporting documents.
• Coordinate with central functions of U.S. offices regarding matter opening procedures and client records management.

Conoscenze

English proficiency

Organizational skills

Attention to detail

Formazione

Bachelor's degree (or Master's)

Strumenti

Microsoft Office

Descrizione del lavoro

We are seeking a Legal Assistant to join our firm's Rome office.

Key Responsibilities

• Managing and routing incoming mail, emails, and telephone calls;
• Managing the firm's front desk and welcoming clients and visitors;
• Assisting with the organization of meetings and events;
• Coordinating travel arrangements and business trips;
• Ordering office supplies and supporting office and vendor management activities;
• Providing operational support for the Administrative Department's back-office functions;
• Preparing administrative documents and handling the bureaucratic procedures necessary for the smooth operation of the firm;
• Managing the Partners' calendars, appointments, and meetings;
• Entering Partners' timesheets, reviewing and updating activity records when necessary;
• Reviewing presentations, pitches, memoranda, meeting notes, and minutes, including documents drafted in English;
• Monitoring the status of Partners' continuing professional education credits;
• Drafting engagement letters;
• Supporting Partners in the management of ongoing matters and cases;
• Preparing Anti-Money Laundering (AML) documentation and collecting the related supporting documents;
• Coordinating with the central functions of the U.S. offices regarding matter opening procedures and client records management.

Requirements

• Bachelor's degree (or Master's degree);
• Excellent command of English (English proficiency will be assessed during the interview process);
• Ability to perform electronic court filings (preferred but not required);
• Strong proficiency in Microsoft Office and IT tools;
• Excellent organizational skills, accuracy, attention to detail, and commitment to high-quality work.