Legal Secretary

Dentons; Roma; On-site; EUR 25,000 - 38,000; Full time

Benefits offered by this job

Lunch tickets

Welfare

Job summary

A leading international law firm in Rome is seeking a specialized Secretary to provide administrative support to attorneys and Partners. Responsibilities include managing schedules, handling correspondence, and preparing legal documents. The ideal candidate has proven experience as a Legal Secretary, proficiency in English and MS Office, and excellent communication skills. This is a one-year temporary contract with possible extension, offering lunch tickets and welfare benefits.

Qualifications

• Proven experience as a Legal Secretary within an international Law Firm.
• Excellent written and verbal communication skills.
• Familiarity with office organization and optimization techniques.
• Familiarity with Quadra and PCT electronic filing software.
• High time management capability and professional demeanor.
• Excellent written and verbal communication skills.

Responsibilities

• Manage daily/weekly/monthly agendas and arrange meetings.
• Make travel arrangements and answer phone calls.
• Draft and format documents using Word and PowerPoint.
• Open legal matters and prepare case files.
• Conduct thorough documentary research.

Skills

Legal Secretary experience

Proficiency in English (C1)

Proficiency in MS Office

Time management

Written and verbal communication skills

Integrity

Professionalism

Tools

Quadra

PCT electronic filing software

Job description

For our Office based in Rome, we are looking for a specialized Secretary to undertake a variety of administrative and clerical tasks.
You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce by assisting a team of attorneys and Partners.
As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.

Responsibilities

• Manage the daily/weekly/monthly agendas and arrange new meetings and appointments
• Make travel arrangements
• Answer phone calls and redirect them when necessary
• Draft and format documents (Word and PowerPoint), perform a few translations
• Prepare and distribute correspondence, memos and forms
• Open legal matters, collect AML related documents, prepare case files and provide electronic submissions
• Hand-deliver documents to court when required
• Facilitate the meeting of deadlines by providing timely reminders
• Provide support with the monitoring of trial deadlines
• Update case record memories and inventories of contact details
• Conduct thorough documentary research
• Provide support with the compilation of timesheets

Requirements

• Proven experience as Legal Secretary within an international Law Firm
• Proficiency in English (level C1 is required)
• Proficiency in MS Office
• Familiarity with Quadra and PCT electronic filing softwares
• Integrity and professionalism
• Familiarity with office organization and optimization techniques
• High time management capability
• Excellent written and verbal communication skills
• One-year temporary contract with the possibility of extension to permanent.
• Lunch tickets
• Welfare

About us

Across over 80 countries, Dentons helps you grow, protect, operate and finance your organization by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you. www.dentons.com

Diversity & Inclusion

Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We want a work environment where everyone can reach their potential and we have an inclusive culture, which respects individual differences. We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. We welcome you to learn more about diversity and inclusion at Dentons.