Hybrid Office Administrator & Operations Specialist

Coralsun; Milano; Hybrid; EUR 32,000 - 39,000; Full time

Benefits offered by this job

Meal vouchers

Job summary

Coralsun in Milan offers an Office Administrator & Administrative Specialist role in a dynamic, hybrid setting. You will oversee invoicing, treasury and ERP workflows, while coordinating HR back-office activities, onboarding, and expense processing.

You will also manage office logistics, travel arrangements, and cross-border communications with Italian and international partners. A proactive, detail-driven multitasker will thrive here.

Qualifications

• 3 to 5 years of experience in back-office, administration, or secretarial roles.
• Fluent Italian and professional English to coordinate with international partners.
• Experience with cloud platforms and ERP tools is a plus.
• Proficient in Microsoft Excel and Google Sheets.
• Able to manage invoicing, HR back-office tasks, and office logistics.

Responsibilities

• Invoicing, treasury support, and operational accounting for energy projects.
• ERP order management and digital archiving of invoices and bank statements.
• HR back-office tasks including onboarding and expense reports.
• Office management, travel logistics, and executive scheduling.
• Coordinate with Italian and international partners on documents and reports.
• Support tenders and subsidized funding activities for projects.

Skills

Strong organizational skills

Attention to detail

Proactive problem-solving

Confidentiality

Independent work

Tools

Monday.com

Google Workspace

OneDrive

SharePoint

Excel

Google Sheets

Job description

Coralsun in Milan offers an Office Administrator & Administrative Specialist role in a dynamic, hybrid setting. You will oversee invoicing, treasury and ERP workflows, while coordinating HR back-office activities, onboarding, and expense processing.

You will also manage office logistics, travel arrangements, and cross-border communications with Italian and international partners. A proactive, detail-driven multitasker will thrive here.