Hybrid Milan Office Concierge & Executive Support

AlixPartners GmbH; Milano; Hybrid; EUR 30,000 - 32,000; Full time

Benefits offered by this job

Hybrid work model

Bonus opportunity

Job summary

AlixPartners in Milan is seeking an Office Services Assistant to support the office with receptionist and administrative duties on a full-time, hybrid basis. The role involves guest handling, travel arrangements, diary management, and ensuring events run smoothly.

You will work closely with directors and teams, providing cover during absences while delivering high-quality service in Italian and English. Fluency and Microsoft Office proficiency are essential.

Qualifications

• Fluency in Italian and English; additional European languages are a plus.
• Proficiency in Microsoft Office.

Responsibilities

• Provide a high standard of client suite concierge/reception service for the Milan office.
• Directors' administrative support: travel arrangements and expenses; diary management including organising internal and external meetings.
• Authorize guest access to the office, according to protocols in place.
• Accept deliveries and notify appropriate staff in a timely manner.
• Manage meeting room requests and ensure space is used effectively for internal clients.
• Book couriers and taxis, ensuring details are accurate and cost centres are correct.
• Assist other team members and provide cover for holidays and absences.

Skills

Italian fluency

English fluency

Education

High School Degree

Tools

Microsoft Office

Job description

AlixPartners in Milan is seeking an Office Services Assistant to support the office with receptionist and administrative duties on a full-time, hybrid basis. The role involves guest handling, travel arrangements, diary management, and ensuring events run smoothly.

You will work closely with directors and teams, providing cover during absences while delivering high-quality service in Italian and English. Fluency and Microsoft Office proficiency are essential.