Head of Admin & Office Ops – Hybrid (Milan)

AlfaDocs.com; Lombardia; Hybrid; EUR 38,000 - 42,000; Full time

Job summary

Alfadocs in Milan seeks a Team Leader Admin to head the Administration team (4 people) and oversee admin, finance-support, and office operations. You will set priorities, ensure quality, and coordinate with cross-functional stakeholders to continuously improve processes.

The role requires 5-7 years in administration and finance, fluency in Italian and English (C1), and strong organizational skills. Hybrid work: 3 days in the office, 2 remote, with an unlimited-term contract.

Qualifications

• 5–7 years of experience in administration and finance/accounting.
• Experience in leading a team and mentoring junior members.
• Strong knowledge of accounting principles and familiarity with financial software.
• Excellent organizational and time-management skills.
• Fluent Italian and English (C1).
• German language skills are a plus.

Responsibilities

• Lead the Administration team of 4 and ensure smooth operations in Milan.
• Oversee invoicing, banking, and cash collection processes.
• Prepare monthly financial reports and ensure data accuracy.
• Coordinate travel, office supplies, and onboarding/offboarding of staff.
• Manage Milan office operations, events, and vendor relations.
• Ensure compliance with company policies and deadlines.

Skills

Team leadership

Organizational skills

Time management

Google Drive

Slack

Gmail

Italian/English (C1)

Tools

Fatture Web

Sportello Cloud

Job description

Alfadocs in Milan seeks a Team Leader Admin to head the Administration team (4 people) and oversee admin, finance-support, and office operations. You will set priorities, ensure quality, and coordinate with cross-functional stakeholders to continuously improve processes.

The role requires 5-7 years in administration and finance, fluency in Italian and English (C1), and strong organizational skills. Hybrid work: 3 days in the office, 2 remote, with an unlimited-term contract.