Hybrid Admin & Finance Specialist — Milan

AlfaDocs.com; Lombardia; Hybrid; EUR 30,000 - 35,000; Full time

Benefits offered by this job

Welfare bonus

Language course subsidies (English/Ger

Training courses, books, workshops

Team-building activities

Serenis psychotherapy sessions

Team Development Budget

Regular reunions

Snacks and beer

Job summary

Alfadocs, a healthcare software company in Milan, seeks an Administration & Finance specialist for a 12‑month fixed-term contract with the aim of extending. You will manage invoicing, payroll-related tasks, banking activities, and cash collection while supporting office operations in a hybrid Milan setting.

The role requires 2–3 years in administration/finance, strong Italian and English language skills (C1), and familiarity with accounting software such as Fatture Web and Sportello Cloud.

Qualifications

• Experience in administration and finance/accounting (2–3 years).
• Solid knowledge of accounting principles and familiarity with financial software.
• Excellent organizational and time-management skills; ability to manage multiple workstreams.
• Proficiency with Google Drive, Slack and Gmail; fluent in Italian and English (C1).

Responsibilities

• Oversee invoicing processes and ensure timely distribution to clients.
• Balance and reconcile financial records regularly.
• Manage daily banking activities and cash deposits.
• Lead collections efforts and monitor outstanding payments.
• Prepare monthly financial reports for leadership review.
• Coordinate travel for employees and manage office supplies.
• Set up IT accounts for new hires and assist with onboarding.
• Oversee Milan office operations, including facilities and budget control.
• Plan and organize internal events within budget.

Skills

Administration & Finance

Financial software

Organizational skills

Google Drive

Slack

Gmail

Italian (C1)

English (C1)

Tools

Fatture Web

Sportello Cloud

Job description

Alfadocs, a healthcare software company in Milan, seeks an Administration & Finance specialist for a 12‑month fixed-term contract with the aim of extending. You will manage invoicing, payroll-related tasks, banking activities, and cash collection while supporting office operations in a hybrid Milan setting.

The role requires 2–3 years in administration/finance, strong Italian and English language skills (C1), and familiarity with accounting software such as Fatture Web and Sportello Cloud.