HR Admin & Payroll Specialist - Fixed Term

VF Outdoor; Milano; Hybrid; EUR 30,000 - 38,000; Full time

Benefits offered by this job

Hybrid working model

50% employee discount on VF brands

Lunch and coffee areas

Ticket Restaurant (buoni pasto)

Job summary

VF Outdoor is seeking an HR Admin & Payroll Specialist in the Lombardy region, Milano. You will support the monthly payroll, time & attendance, and personnel administration within a dynamic, multinational retail environment.

The role requires 1–3 years of payroll/HR experience, English fluency, and familiarity with Zucchetti Time & Attendance. Hybrid work and extensive VF brand perks are offered.

Qualifications

• Degree or diploma in Economics, HR or Business Administration.
• 1-3 years of payroll or HR administration experience in a retail or multinational environment.
• Good knowledge of Italian CCNL Commercio and labour law basics.

Responsibilities

• Support monthly payroll process with accurate data collection.
• Manage time and attendance, absences, leaves and payroll information.
• Support employee administration through the employment lifecycle (hiring, changes, transfers, terminations).
• Maintain employee records and HR/payroll systems ensuring data accuracy.
• Prepare payroll documentation and statutory reports.

Skills

Fluent English

Excel

Payroll administration

Time & attendance knowledge

Education

Degree or diploma in Economics, HR or Business Administration

Tools

Zucchetti Time & Attendance

HR/payroll systems

Job description

About VF

VF is one of the world’s largest apparel, footwear and accessories companies connecting people to the lifestyles, activities and experiences they cherish through our family of iconic brands such as Vans®, The North Face®, Timberland®, Eastpak®, Napapijri®. At the heart of our journey lies our company-wide purpose: We power movements of sustainable and active lifestyles for the betterment of people and our planet. This is our purpose. It’s the reason we come to work every day. It’s a commitment shared by our global associates across all brands. Our purpose unites us and leads us to pursue our goals, together. This is our calling

Let’s talk about the role

Supporting the HR Payroll team in day-to-day activities, with a strong focus on payroll operations, time & attendance and personnel administration.

How you’ll make a difference:

• Support the monthly payroll process, ensuring accurate and timely collection and validation of payroll inputs.
• Manage time and attendance, absences, holidays, leaves, sickness and other payroll-related information.
• Support employee administration throughout the entire employment lifecycle, including hires, contractual changes, transfers and terminations.
• Maintain and update employee records and HR/payroll systems, ensuring data accuracy and completeness.
• Prepare documentation and information required for payroll processing and statutory obligations.
• Support the management of INPS, INAIL and other administrative requirements, working alongside the payroll provider.
• Perform payroll checks and basic reconciliations, investigating discrepancies where necessary.
• Respond to employees’ questions regarding payslips, attendance, leave and HR administrative processes.
• Support the preparation of payroll and HR reports.
• Collaborate with HR, Finance and other internal stakeholders.
• Contribute to improving and simplifying HR administration and payroll processes.

Skills for success:

• Degree or diploma in Economics, HR or Business Administration.
• 1-3 years of experience in payroll, HR administration or personnel administration in a retail or multinational environment.
• Good knowledge of the Italian CCNL Commercio.
• Basic knowledge of Italian labor law, payroll and social security principles.
• Knowledge of Zucchetti, particularly for Time & Attendance management, is highly desirable.
• Good knowledge of Microsoft Excel and confidence working with data.
• Fluent in English, both written and spoken.

The Successful Applicant:

We are looking for an HR Admin & Payroll Specialist with a genuine passion for payroll and personnel administration.

The ideal candidate is accurate, organized and proactive, able to manage priorities and meet deadlines in a fast-paced environment.

A hands-on attitude, attention to detail, confidentiality, good communication skills and a strong willingness to learn and grow complete the profile.

What’s in it for You

We’re in the business of unleashing human potential, driven by the ideas, energy, and commitment of our people.

That’s why we offer:

• A supportive feedback-based culture where respect and integrity guide us in what we do.
• A culture driven by respect, integrity, and inclusion
• Hybrid working model, combining remote and in-office work.
• Be part of an iconic lifestyle brand in a multi brand, multi countries organization.
• 50% employee discount on all VF brands both in store and online.
• Lunch and coffee areas, offering complimentary hot drinks and water.
• Ticket Restaurant (buoni pasto) even on days WFH.
• Welfare benefits.
• 1 extra day off on your birthday.

Free to Be

We strive to foster a culture of belonging based on respect, connection, openness, and authenticity. As an equal opportunity employer, VF is committed to creating an inclusive environment for all associates

Hiring Range :

€30.240,00 EUR - €37.800,00 EUR annually