Global Travel & Office Operations Specialist

Energy Dome; Spoleto; In loco; EUR 30.000 - 40.000; Tempo pieno

Vantaggi offerti da questo lavoro

Smart working 1 day per week

International and fast-growing working

Ownership in processes

Descrizione del lavoro

Energy Dome in Umbria, Italy seeks an Office, Travel & Facility Specialist to manage business travel & the daily organization of our offices. You will be the main contact for employees, suppliers and partners ensuring smooth operations and high-quality internal service.

The role covers travel coordination, office administration, cost optimization, and cross-functional collaboration with HR, Finance and facilities teams. Fluency in Italian and English is required.

Competenze

• 2+ years in office, travel, or facilities support roles.
• Strong organizational and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive, service-oriented approach with good attention to detail.
• Fluent Italian and English; experience in international companies is a plus.

Mansioni

• Coordinate business travel in Italy and abroad, including flights, trains, hotels, rental cars and transfers.
• Support employees with travel planning, bookings, changes and unexpected issues.
• Ensure compliance with travel policies and approval processes.
• Coordinate with travel agencies, hotels and other external providers.
• Monitor travel costs and identify opportunities to improve efficiency.
• Manage the day-to-day organization of Energy Dome offices.
• Coordinate office supplies, meeting rooms, parking, access, couriers and general services.
• Coordinate maintenance activities and relationships with property managers and suppliers.
• Support internal meetings, company events and visits from clients and partners.
• Ensure office services and spaces are well organized and running smoothly.
• Maintain documentation related to travel, suppliers and office activities.
• Help develop and improve internal travel, office and facility procedures.
• Identify opportunities to simplify processes and optimize costs.
• Collaborate with HR, Finance, HSE and other teams.

Conoscenze

Travel management

Organizational skills

Communication skills

Attention to detail

Multitasking

MS Office

Strumenti

Microsoft 365

Descrizione del lavoro

Energy Dome in Umbria, Italy seeks an Office, Travel & Facility Specialist to manage business travel & the daily organization of our offices. You will be the main contact for employees, suppliers and partners ensuring smooth operations and high-quality internal service.

The role covers travel coordination, office administration, cost optimization, and cross-functional collaboration with HR, Finance and facilities teams. Fluency in Italian and English is required.