Office, Travel & Facility Specialist

Energy Dome; Spoleto; In loco; EUR 30.000 - 40.000; Tempo pieno

Vantaggi offerti da questo lavoro

Smart working 1 day per week

International and fast-growing working

Ownership in processes

Descrizione del lavoro

Energy Dome in Umbria, Italy seeks an Office, Travel & Facility Specialist to manage business travel & the daily organization of our offices. You will be the main contact for employees, suppliers and partners ensuring smooth operations and high-quality internal service.

The role covers travel coordination, office administration, cost optimization, and cross-functional collaboration with HR, Finance and facilities teams. Fluency in Italian and English is required.

Competenze

• 2+ years in office, travel, or facilities support roles.
• Strong organizational and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive, service-oriented approach with good attention to detail.
• Fluent Italian and English; experience in international companies is a plus.

Mansioni

• Coordinate business travel in Italy and abroad, including flights, trains, hotels, rental cars and transfers.
• Support employees with travel planning, bookings, changes and unexpected issues.
• Ensure compliance with travel policies and approval processes.
• Coordinate with travel agencies, hotels and other external providers.
• Monitor travel costs and identify opportunities to improve efficiency.
• Manage the day-to-day organization of Energy Dome offices.
• Coordinate office supplies, meeting rooms, parking, access, couriers and general services.
• Coordinate maintenance activities and relationships with property managers and suppliers.
• Support internal meetings, company events and visits from clients and partners.
• Ensure office services and spaces are well organized and running smoothly.
• Maintain documentation related to travel, suppliers and office activities.
• Help develop and improve internal travel, office and facility procedures.
• Identify opportunities to simplify processes and optimize costs.
• Collaborate with HR, Finance, HSE and other teams.

Conoscenze

Travel management

Organizational skills

Communication skills

Attention to detail

Multitasking

MS Office

Strumenti

Microsoft 365

Descrizione del lavoro

Energy Dome is a fast-growing global company developing innovative solutions for long-duration energy storage. Our CO2 Battery technology enables large-scale storage of renewable energy, supporting a more reliable and sustainable energy system.

Headquartered in Milan and operating across international markets, we offer a dynamic environment where people can take ownership, build new processes and actively contribute to the company's growth.

About the role

We are looking for an Office, Travel & Facility Specialist to manage business travel and support the day-to-day organization of our offices.

The role will be a key point of contact for employees, suppliers and external partners, ensuring smooth operations, efficient processes and a high-quality internal service.

What you will do

Travel Management

• Coordinate business travel in Italy and abroad, including flights, trains, hotels, rental cars and transfers.
• Support employees with travel planning, bookings, changes and unexpected issues.
• Ensure compliance with company travel policies and approval processes.
• Coordinate with travel agencies, hotels and other external providers.
• Monitor travel costs and identify opportunities to improve efficiency.

Office & Facility Management

• Manage the day-to-day organization of Energy Dome offices.
• Coordinate office supplies, meeting rooms, parking, access, couriers and general services.
• Coordinate maintenance activities and relationships with property managers and suppliers.
• Support internal meetings, company events and visits from clients and partners.
• Ensure office services and spaces are well organized and running smoothly.

Processes & Improvement

• Maintain documentation related to travel, suppliers and office activities.
• Help develop and improve internal travel, office and facility procedures.
• Identify opportunities to simplify processes and optimize costs.
• Collaborate with HR, Finance, HSE and other teams.

What we are looking for

• 2+ years of experience in office management, travel management, facility coordination, hospitality, executive support or similar roles.
• Strong organizational and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and a proactive, service-oriented approach.
• Good communication skills and confidence in dealing with employees and external suppliers.
• Good knowledge of Microsoft Office 365.
• Fluent Italian and English.
• Experience in international or fast-growing companies is a plus.

What we offer

• €30,000 – €40,000 gross annual salary, depending on experience, + individual bonus, welfare, ticket restaurants
• 1 day of smart working per week.
• An international and fast-growing working environment. xlwpduy
• The opportunity to take ownership and contribute to building and improving Energy Dome's office, travel and facility processes.

Office, Travel & Facility Specialist Poreta, Umbria, IT