Office, Travel & Facility Specialist

Energy Dome; Milano; In loco; EUR 30.000 - 40.000; Tempo pieno

Vantaggi offerti da questo lavoro

Individual bonus

Welfare benefits

Ticket restaurants

Descrizione del lavoro

Energy Dome, a fast-growing global company developing long-duration energy storage solutions, is seeking an Office, Travel & Facility Specialist in Milan to manage business travel and support day-to-day office operations. You will coordinate travel in Italy and abroad, handle office services, and improve internal processes while collaborating with HR, Finance and suppliers.

Fluency in Italian and English is required; the role offers a dynamic, international environment with ownership and growth

Competenze

• 2+ years of experience in office management, travel management or similar roles.

Mansioni

• Travel management: coordinate domestic and international travel, bookings and costs.
• Office & facility management: oversee office operations, supplies, meeting rooms and services.
• Processes & improvement: document and improve internal travel, office and facility procedures.

Conoscenze

Travel management

Office management

Process improvement

Multitasking

Communication skills

Fluent Italian

Fluent English

Strumenti

Microsoft Office 365

Descrizione del lavoro

Energy Dome is a fast-growing global company developing innovative solutions for long-duration energy storage. Our CO2 Battery technology enables large-scale storage of renewable energy, supporting a more reliable and sustainable energy system.

Headquartered in Milan and operating across international markets, we offer a dynamic environment where people can take ownership, build new processes and actively contribute to the company’s growth.

About the role

We are looking for an Office, Travel & Facility Specialist to manage business travel and support the day-to-day organization of our offices.

The role will be a key point of contact for employees, suppliers and external partners, ensuring smooth operations, efficient processes and a high-quality internal service.

What you will do

Travel Management

• Coordinate business travel in Italy and abroad, including flights, trains, hotels, rental cars and transfers.
• Support employees with travel planning, bookings, changes and unexpected issues.
• Ensure compliance with company travel policies and approval processes.
• Coordinate with travel agencies, hotels and other external providers.
• Monitor travel costs and identify opportunities to improve efficiency.

Office & Facility Management

• Manage the day-to-day organization of Energy Dome offices.
• Coordinate office supplies, meeting rooms, parking, access, couriers and general services.
• Coordinate maintenance activities and relationships with property managers and suppliers.
• Support internal meetings, company events and visits from clients and partners.
• Ensure office services and spaces are well organized and running smoothly.

Processes & Improvement

• Maintain documentation related to travel, suppliers and office activities.
• Help develop and improve internal travel, office and facility procedures.
• Identify opportunities to simplify processes and optimize costs.
• Collaborate with HR, Finance, HSE and other teams.

What we are looking for

• 2+ years of experience in office management, travel management, facility coordination, hospitality, executive support or similar roles.
• Strong organizational and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and a proactive, service-oriented approach.
• Good communication skills and confidence in dealing with employees and external suppliers.
• Good knowledge of Microsoft Office 365.
• Fluent Italian and English.
• Experience in international or fast-growing companies is a plus.

What we offer

• €30,000 – €40,000 gross annual salary, depending on experience, + individual bonus, welfare, ticket restaurants
• 1 day of smart working per week.
• An international and fast-growing working environment.
• The opportunity to take ownership and contribute to building and improving Energy Dome’s office, travel and facility processes.