Global AP Operations Specialist — Fast-Paced Finance

The Level Group; Lombardia; On-site; EUR 32,000 - 39,000; Full time

Benefits offered by this job

Meal vouchers

Job summary

The Level Group in Lombardia is seeking an Accounts Payable Operations Specialist to join our Finance team. You will ensure accurate reconciliation between purchase orders, goods receipts, delivery notes, and supplier invoices in a fast-paced, tech-driven e-commerce environment.

Reporting to the Accounts Payable Coordinator, you will verify three-way matching, manage discrepancies, and support process improvements.

Qualifications

• Degree in Accounting, Finance, or a related field.
• 3-5 years of experience in accounting, accounts payable, warehouse administration, or similar roles.
• Strong understanding of accounts payable processes, three-way matching, inventory-related documentation, and general accounting principles.
• Good knowledge of purchase orders, delivery notes, goods receipts, supplier invoices, returns, and credit notes.

Responsibilities

• Verify that goods delivered correspond to the purchase order in terms of quantities, item codes, and other conditions.
• Check that prices applied match the purchase order and commercial agreements.
• Verify consistency between purchase order, delivery note, warehouse receipt, and supplier invoice.
• Ensure receipt of goods is recorded in the ERP system.
• Record goods receipt documents and related warehouse transactions.
• Identify and manage discrepancies in quantities, prices, item codes, or supply conditions.
• Collaborate with warehouse, product team, administration, and suppliers to resolve discrepancies.
• Verify presence and accuracy of documentation required for invoice accounting.
• Certify invoices comply with purchase orders and goods received; authorize progression to payment.
• Block or suspend validation of non-compliant invoices, document reasons, and follow up.
• Manage returns, credit notes, partial deliveries, and invoicing discrepancies.
• File and maintain documentation relating to POs, delivery notes, warehouse receipts, and invoices.
• Prepare periodic reports on discrepancies and pending validation.
• Contribute to improvement of accounts payable control procedures and workflows.

Skills

Three-way matching

Attention to detail

Problem solving

Bilingual ITAL/English

Collaborative

Education

Accounting/Finance degree

Tools

ERP systems

Microsoft Navision

Excel

Job description

The Level Group in Lombardia is seeking an Accounts Payable Operations Specialist to join our Finance team. You will ensure accurate reconciliation between purchase orders, goods receipts, delivery notes, and supplier invoices in a fast-paced, tech-driven e-commerce environment.

Reporting to the Accounts Payable Coordinator, you will verify three-way matching, manage discrepancies, and support process improvements.