Accounts Payable Operations Specialist

The Level Group; Lombardia; On-site; EUR 32,000 - 39,000; Full time

Benefits offered by this job

Meal vouchers

Job summary

The Level Group in Lombardia is seeking an Accounts Payable Operations Specialist to join our Finance team. You will ensure accurate reconciliation between purchase orders, goods receipts, delivery notes, and supplier invoices in a fast-paced, tech-driven e-commerce environment.

Reporting to the Accounts Payable Coordinator, you will verify three-way matching, manage discrepancies, and support process improvements.

Qualifications

• Degree in Accounting, Finance, or a related field.
• 3-5 years of experience in accounting, accounts payable, warehouse administration, or similar roles.
• Strong understanding of accounts payable processes, three-way matching, inventory-related documentation, and general accounting principles.
• Good knowledge of purchase orders, delivery notes, goods receipts, supplier invoices, returns, and credit notes.

Responsibilities

• Verify that goods delivered correspond to the purchase order in terms of quantities, item codes, and other conditions.
• Check that prices applied match the purchase order and commercial agreements.
• Verify consistency between purchase order, delivery note, warehouse receipt, and supplier invoice.
• Ensure receipt of goods is recorded in the ERP system.
• Record goods receipt documents and related warehouse transactions.
• Identify and manage discrepancies in quantities, prices, item codes, or supply conditions.
• Collaborate with warehouse, product team, administration, and suppliers to resolve discrepancies.
• Verify presence and accuracy of documentation required for invoice accounting.
• Certify invoices comply with purchase orders and goods received; authorize progression to payment.
• Block or suspend validation of non-compliant invoices, document reasons, and follow up.
• Manage returns, credit notes, partial deliveries, and invoicing discrepancies.
• File and maintain documentation relating to POs, delivery notes, warehouse receipts, and invoices.
• Prepare periodic reports on discrepancies and pending validation.
• Contribute to improvement of accounts payable control procedures and workflows.

Skills

Three-way matching

Attention to detail

Problem solving

Bilingual ITAL/English

Collaborative

Education

Accounting/Finance degree

Tools

ERP systems

Microsoft Navision

Excel

Job description

We’re looking for an enthusiastic Accounts Payable Operations Specialist to join our Finance team. You’ll play a key role in ensuring the proper reconciliation between purchase orders, goods received, delivery notes, and supplier invoices within a fast-paced, tech-driven e-commerce environment. Reporting to the Accounts Payable Coordinator, you’ll ensure accuracy and efficiency across the payables cycle and support continuous process improvement.

What you’ll do:

• Verify that the goods delivered by suppliers correspond to the purchase order in terms of quantities, item codes, and other specified conditions.
• Check that the prices applied correspond to the purchase order and the commercial agreements.
• Verify the consistency between the purchase order, the delivery note (DDT), the warehouse receipt, and the supplier invoice.
• Ensure that the receipt of goods is correctly recorded in the company's ERP system.
• Perform or supervise the recording of goods receipt documents and the related warehouse transactions.
• Identify and manage discrepancies in quantities, prices, item codes, or supply conditions.
• Collaborate with the warehouse, product team, administration, and suppliers to resolve discrepancies.
• Verify the presence and accuracy of the documentation required for invoice accounting.
• Certify the compliance of invoices with the purchase order and the goods actually received, authorizing their progression to the payment stage in accordance with company procedures.
• Block or suspend the validation of non-compliant invoices, documenting the reasons and following up on their resolution.
• Manage, where applicable, returns, credit notes, partial deliveries, and invoicing discrepancies.
• File and maintain orderly documentation relating to purchase orders, delivery notes (DDTs), warehouse receipts, and invoices.
• Prepare periodic reports on identified discrepancies and documents pending validation.
• Contribute to the improvement of accounts payable control procedures and the workflows between the warehouse and administration.

What we’re looking for:

• Degree in Accounting, Finance, or a related field.
• 3-5 years of experience in accounting, accounts payable, warehouse administration, or similar roles.
• Strong understanding of accounts payable processes, three-way matching, inventory-related documentation, and general accounting principles.
• Good knowledge of purchase orders, delivery notes, goods receipts, supplier invoices, returns, and credit notes.
• Proficiency in Microsoft Office (Excel, Word).
• Experience working with ERP systems and warehouse management processes.
• Attention to detail and a strong problem-solving mindset.
• Italian and English, both written and spoken.
• Collaborative, proactive, and eager to work in a fast-moving, international environment.
• Experience with Microsoft Navision will be a plus.

What we offer:

• Compensation package up to €35.000 gross annual salary, plus meal vouchers.
• Learning & Development Programs: continuous learning experiences with TLG University and other projects.
• Be part of a young (31 on average) and international (+30 nationalities) group and work in a dynamic and fast-moving environment.

At The Level Group, we believe diverse perspectives and experiences make stronger teams. We welcome applications from candidates of all backgrounds, nationalities, identities, and abilities. If you require any accommodation during the interview process, please let us know and we will be happy to support you.