Front Office Assistant

Hill International, Inc.; Milano; On-site; EUR 25,000 - 35,000; Full time

Job summary

Hill International, Inc. in Milano seeks an Office Assistant to welcome visitors, handle calls, manage mail, and coordinate meeting rooms. You will support the Office Manager and maintain supplies while assisting staff with general administrative tasks in a fast-paced environment.

The role requires strong Italian and English skills, good communication, reliability and organizational abilities. Prior administrative experience is preferred.

Qualifications

• Fluent or strong knowledge of Italian and English required.
• Knowledge of Arabic would be an advantage.

Responsibilities

• Be the first point of contact for visitors, employees and external service providers.
• Welcome visitors and provide front office support.
• Handle incoming calls and general enquiries.
• Manage visitor access and badges.
• Handle mail and correspondence.
• Coordinate courier services and deliveries.
• Prepare outgoing shipments and related documentation.
• Maintain records of shipments when required.
• Coordinate meeting room bookings and preparation.
• Assist with organization of internal meetings and office activities.
• Monitor office supplies and coordinate replenishment.
• Support employees with general office-related requests.
• Assist with general administrative tasks.
• Provide general support to the Office Manager.

Skills

Italian language

English language

Communication skills

Interpersonal skills

Organizational skills

Reliability

Education

High school diploma

Tools

Microsoft Office

General computer skills

Job description

• Good knowledge of Italian and English is required.
• Knowledge of Arabic would be an advantage.
• Previous experience in an office assistant, administrative support or similar role would be preferred.
• High school diploma or equivalent qualification is required; further studies in administration, business or a related field would be an advantage.
• Good knowledge of Microsoft Office and general computer skills.
• Good communication and interpersonal skills, with strong organizational skills, reliability and attention to detail.

Duties And Responsibilities

• Act as the first point of contact for visitors, employees and external service providers.
• Welcome visitors and provide front office support.
• Handle incoming calls and general enquiries.
• Manage visitor access and badges.
• Handle incoming and outgoing mail and correspondence.
• Coordinate courier services, collections and deliveries.
• Prepare outgoing shipments, including packages and related documentation.
• Maintain basic records of shipments and deliveries when required.
• Coordinate meeting room bookings and preparation.
• Assist with the organization of internal meetings and office activities.
• Monitor office supplies, stationery and consumables and coordinate replenishment when needed.
• Support employees with general office-related requests.
• Assist with general administrative and organizational tasks.
• Provide general support to the Office Manager as required.