Administrative Officer

Ideativita S.r.l.; Avellino; Presencial; EUR 23.000 - 24.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible hours

Wide autonomy

Career development opportunities

Supportive and inclusive environment

Access to disruptive technologies

Self-development space

Descripción de la vacante

Ideativita S.r.l. cerca un Administrative Officer junior per gestire attività amministrative quotidiane e supportare la direzione. L’incarico prevede attività di verifica documentale, gestione fornitori e contabilità di base, nonché organizzazione di riunioni e viaggi.

La posizione è in sede, a Avellino, con orario full-time e retribuzione compresa tra €22.6k e €24k annui lordi, secondo esperienza e titolo di studio. Offerta di crescita professionale e ambiente di lavoro inclusivo.

Formación

• Master’s degree or higher in Law, Economics or related field.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, invoice system, email and PEC systems.
• Extreme attention to detail and ability to interact with clients, with proficiency in accounting.
• Proficiency in drafting documents and contracts, and in analyzing documents or researching information.
• Excellent written and verbal communication skills in Italian and English.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Flexibility, resourcefulness and ability to autonomously work to reach goals.
• Strong interpersonal skills and the ability to collaborate effectively with cross-functional teams.

Responsabilidades

• Gestire le attività amministrative quotidiane, procedure d’ufficio e accoglienza visitatori, scadenze e completamento tempestivo delle attività richieste.
• Preparare, analizzare, verificare e gestire documenti (contabili, amministrativi, contrattuali, finanziari, operativi, ecc.) e mantenere l’archivio documentale aggiornato e ordinato.
• Gestire le comunicazioni su tutte le piattaforme, garantire la gestione coerente delle richieste e fornire supporto amministrativo alla direzione e al team.
• Supportare la direzione con compiti amministrativi ad hoc e progetti, monitorare e segnalare bandi e contributi, fornendo intuizioni operative, condurre ricerche e analisi.
• Gestire forniture e attrezzature dell’ufficio, garantire uso corretto, scorte adeguate e acquisto o sostituzione tempestivi.
• Pianificare e organizzare riunioni, appuntamenti, eventi aziendali, training e altri impegni, assistere con viaggi, alloggi, trasporti e viaggi di lavoro.

Conocimientos

Attention to detail

Document drafting

Contract analysis

Multitasking

Time management

Italian & English communication

Team collaboration

Client interaction

Educación

Master’s degree or higher in Law or Economics or related field

Herramientas

Microsoft Office Suite

Adobe Acrobat

Invoice systems

PEC systems

Email systems

Descripción del empleo

• Manage day-to-day administrative activities, office procedures and visitor reception, deadlines and ensure timely completion of required activities;
• Prepare, analyze, verify and manage documents (accounting, administrative, contractual, financial, operational, etc.) and keep the document archives updated and organized;
• Manage communications across all platforms, ensure consistent handling of inquiries and provide administrative support to management and other team members;
• Support management with ad hoc administrative tasks and projects, monitor and report on tenders and grants, providing actionable insights, conduct research and analysis;
• Manage office supplies and equipment, ensuring proper use, maintenance, adequate stock levels and timely purchasing or replacement when necessary;
• Schedule and organize meetings, appointments, company events, training sessions and other business activities, assist with travel arrangements, accommodation, transportation and business trips.

Key Requirements:

• Diploma of completed studies at master’s level or higher in Law, Economics or a related field;
• Proficiency in Microsoft Office Suite, Adobe Acrobat, invoice system, email and PEC systems;
• Extreme attention to details, ability to effectively interact with clients, proficiency in accounting;
• Proficiency in drafting documents and contracts, proficiency in analyzing documents or researching informations;
• Excellent written and verbal communication skills in Italian and English;
• Ability to manage multiple projects simultaneously and respect commitments and deadlines;
• Flexibility, resourcefulness and ability to autonomously work to reach the set goals;
• Strong interpersonal skills and the ability to collaborate effectively with cross-functional teams.

Would be an appreciated plus:

• Previous work experience as Administrative Officer, Accounting Officer or other position in a related field;
• Good written and verbal communication skills in another language;
• Further different competencies.

What We Offer:

• Employment contract with compensation adequate to experience and titles;
• Flexible hours, wide autonomy and goal-oriented work;
• Opportunities for career development and professional growth;
• A supportive and inclusive work environment that stimulates and encourages creativity and innovation;
• Be at the forefront of innovation and get access to disruptive technologies;
• Contribute with your own ideas and have space for self-development.

Characteristics:

• Role: Administrative Officer
• Seniority: junior or entry-level
• Contract type: to be defined (among fixed-term or permanent employment)
• Location: on-site, in the office located in Avellino (IT)
• Schedule: Full-time
• Compensation Range: €22.6K – €24.0K gross annual salary (14 monthly payments), depending on relevant experience and qualifications
• National Collective Labour Agreement: Professional Firms (CCNL Studi Professionali)
• National Collective Labour Agreement Grade: 4