Finance & Accounting Section Head (Headquarters Support)

Global Roles; Napoli; On-site; EUR 90,000 - 130,000; Full time

Job summary

Global Roles is recruiting a Finance & Accounting Section Head for the NATO Headquarters Joint Force Command Naples context. The role leads HQ Support for AP, AR, payroll, travel, fixed assets and inventory, developing policy and coordinating with NATO entities and national bodies.

The position requires a university degree in accounting/finance, strong ERP experience (Oracle EBS/SAP) and advanced Excel skills, with English proficiency.

Qualifications

• University degree in accounting/finance or related field with required experience.
• Experience with ERP systems such as Oracle EBS or SAP.
• Advanced MS Excel skills.
• English knowledge at professional level.
• Postgraduate degree or professional certification desirable.
• Experience in international/multinational organizations desirable.
• Knowledge of IPSAS/IFRS desirable.

Responsibilities

• Oversee operations of Finance & Accounting HQ Support Section handling AP, AR, Travel, Payroll, Fixed Assets and Inventory.
• Establish and implement HQ finance and accounting policies.
• Coordinate with HQ divisions, ACO, and NATO bodies on fiscal matters.
• Ensure commitments and expenditures stay within authorities.
• Authorize payments, manage payroll reconciliation, and maintain financial accounts.
• Prepare consolidated commitment-reports for funding sources.
• Assist in inputs to ACO financial statements and audits.

Skills

Accounting

Finance Management

Budgeting

ERP Systems

Oracle EBS

SAP

MS Excel

Financial Reporting

Accounts Payable

Accounts Receivable

Payroll Management

Fixed Assets Management

Inventory Management

Financial Compliance

NATO Financial Procedures

Policy Interpretation

IPSAS

IFRS

Professional Accounting

Robotic Process Automation

Machine Learning

Artificial Intelligence

Education

University degree in accounting/finance

Advanced university degree or postgraduate diploma (desirable)

Tools

Oracle EBS

SAP

MS Excel

Job description

The Finance & Accounting Section Head manages the HQ Support Section responsible for processing and recording all financial transactions related to Accounts Payable, Accounts Receivable, Travel, Payroll, Fixed Assets and Inventory for NATO Headquarters Joint Force Command Naples. The role involves overseeing finance and accounting operations, ensuring compliance with NATO financial regulations, and coordinating with various NATO entities and national bodies.

Responsibilities

• Oversee and direct operations related to the Finance and Accounting HQ Support Section managing financial transactions relating to Accounts Payable, Accounts Receivable, Travel, Payroll, Fixed Assets and Inventory
• Participate in the establishment of the HQ finance and accounting policy
• Coordinate and direct routine finance and accounting matters with other HQ divisions and offices, ACO Corporate Accounting and Control Branch, other NATO bodies and national entities
• Ensure requested commitments are within appropriation and contract authorities
• Authorize expenditures and payments of invoices including pre-payments
• Control and validate HQ monthly payrolls and coordinate reconciliation of payroll related suspense accounts
• Maintain and reconcile financial accounts including bank, cash, suspense accounts and accruals
• Coordinate and prepare consolidated commitment-reports for all funding sources
• Coordinate reconciliation of open items of Non-Consolidated Entities with ACO Corporate Accounting and Control Branch and other NATO entities
• Prepare written responses to internal and external formal inquiries
• Manage reimbursable activities ensuring compliance with regulations and safeguarding international funding
• Monitor HQs’ receivables and prepare reports and dunning letters
• Oversee travel fiscal activities ensuring timely processing of travel invoices and claims
• Serve as alternate member of the Property Survey Board for asset write-offs
• Coordinate end-of-year procedures with other J8 branches and fund managers
• Assist Branch Head in preparation of inputs to ACO consolidated financial statements
• Contribute to audit and control activities and assist internal/external auditors
• Process adjustment journals as required
• Undertake work as part of project teams or working groups as assigned
• Legally accountable for propriety of financial transactions and execution of financial obligations when delegated by Branch Head
• Hold delegated authority to commit organization to funding obligations and approve commitments up to Established Financial Limits
• Exercise functional area decision authority and manage work priorities of staff within the HQ Support Section
• Participate as member/representative in Bi-SC Working Groups and Committees and specific internal HQ working groups

Requirements

• University Degree in accounting, finance, management, business administration, public administration or related discipline and 2 years function related experience, or Higher Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 4 years post related experience
• Experience with the use of ERP systems such as Oracle EBS or SAP
• Advanced knowledge of MS Excel
• English - SLP 3333 - (Listening, Speaking, Reading and Writing)
• Advanced university degree (MS, MA, MBA, MPA, or equivalent) or postgraduate diploma in accounting, finance, management, business administration, or related field (desirable)
• Experience as accountant, finance and accounting officer in major international/multi-national organization (desirable)
• Experience in managing or mentoring accounting assistants or teams (desirable)
• Familiarity and hands-on experience in operation of automated financial systems in use in NATO military headquarters (desirable)
• A thorough understanding of NATO financial regulations and procedures (desirable)
• Ability to interpret laws, executive orders and directives and to formulate policies and implementing rules and procedures on financial matters (desirable)
• At least 2 years' experience and knowledge in IPSAS and/or IFRS (desirable)
• Professional accounting certification (or progress towards) from a member body of IFAC (e.g. CPA, CMA, CGMA, ACCA Qualification, etc.) or National/government equivalent certification or credentials (desirable)
• Experience with the use of Robotic Process Automation, Machine Learning or Artificial Intelligence tools (desirable)

Skills

• Accounting
• Finance Management
• Budgeting
• ERP Systems
• Oracle EBS
• SAP
• MS Excel
• Financial Reporting
• Accounts payable
• Accounts Receivable
• Payroll Management
• Fixed Assets Management
• Inventory Management
• Financial Compliance
• NATO Financial Procedures
• Policy Interpretation
• IPSAS
• IFRS
• Professional Accounting
• Robotic Process Automation
• Machine Learning
• Artificial Intelligence

Languages

English, Italian