Administrative Assistant (Leadership Support, Scheduling, Records) for NATO with security clearance

WLG; Poggio Renatico; On-site; EUR 26,000 - 38,000; Full time

Job summary

WLG is seeking an administrative assistant for its leadership team at a multinational defence communications site on the Sicilian coast. You will manage diaries, correspondence, and meetings, and ensure information flows across functions to keep plans on track.

The role requires advanced written and spoken English, with basic Italian as a bonus, and experience with office management systems. This is a visible, self-contained position working with senior decision-makers.

Qualifications

• Higher vocational training with post-related experience, or a secondary qualification with more of it.
• Time served in an office environment with real office management systems and procedures.
• Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it.
• Excellent written and spoken English at an advanced level; basic Italian is a bonus.

Responsibilities

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter.
• Making sure the team has the information it needs when it needs it, and liaising across functions to get it.
• Keeping office policies, procedures and the administrative process flow current.
• Preparing and circulating the standard status and activity reporting.
• Handling requisitions for equipment and staff, and looking after the service agreements behind them.
• Building and maintaining the filing systems, physical and electronic, so things can be found.
• Working in spreadsheets with the everyday functions and conditional formulas the reporting needs.

Skills

English Proficiency

Italian Basics

Education

Higher vocational training

Job description

Every well-run office has one person who makes it look easy.

A multinational defence communications site in Sigonella, Sicily, needs an administrative assistant for its leadership team: the link between management and everybody else, and the reason the week actually happens as planned.

What You Would Be Doing

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter
• Making sure the team has the information it needs when it needs it, and liaising across functions to get it
• Keeping office policies, procedures and the administrative process flow current
• Preparing and circulating the standard status and activity reporting
• Handling requisitions for equipment and staff, and looking after the service agreements behind them
• Building and maintaining the filing systems, physical and electronic, so things can be found
• Working in spreadsheets with the everyday functions and conditional formulas the reporting needs

What you would bring

• Higher vocational training with post-related experience, or a secondary qualification with more of it
• Time served in an office environment with real office management systems and procedures
• Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it
• Excellent written and spoken English at an advanced level; basic Italian is a bonus

Why this one is worth a look

It is a visible, self-contained role at an international site on the Sicilian coast, working directly with the people who make the decisions, and it runs from a standing framework rather than a one-off project.