Executive Personal Assistant | AI-Driven Admin & Travel

Allianz Italia; Milano; In loco; EUR 35.000 - 40.000; Tempo pieno

Descrizione del lavoro

Allianz Italia seeks a proactive Personal/Office Assistant to support team members by managing schedules, communications, travel, and documents.

You will coordinate calendars, arrange travel, and prepare PowerPoint presentations in line with Allianz branding, while handling confidential materials with discretion.

The role requires 3–5 years in a similar role, fluency in Italian and English, and strong MS Office 365 + AI workflow skills.

Competenze

• 3–5 years of Personal Assistant or senior admin support experience.
• Degree or diploma in business administration, languages, or related field.
• Fluent in Italian and English.
• Advanced proficiency in Microsoft Office 365, esp. PowerPoint.
• Ability to leverage AI tools to improve productivity and document prep.

Mansioni

• Manage and coordinate calendars, appointments and meetings.
• Coordinate domestic and international travel arrangements.
• Create PowerPoint presentations aligned with Allianz branding.
• Prepare, format, and archive documents, reports, and regulatory submissions.
• Process expense reports and support invoice tracking.
• Coordinate meeting logistics including room bookings and catering.
• Liaise with HR, Finance, Facilities, IT for smooth information flow.
• Maintain records and filing in line with regulatory requirements.
• Support the organisation of internal events and visitor reception.
• Handle confidential and highly sensitive regulatory information.
• Leverage AI tools to enhance productivity and workflows.

Conoscenze

Communication skills

Italian and English proficiency

Organisational and time management

Proactive, solutions-oriented mindset

Formazione

Degree or diploma in business administration or related field

Strumenti

Microsoft Office 365

PowerPoint

AI tools (ChatGPT, Copilot)

Descrizione del lavoro

Allianz Italia seeks a proactive Personal/Office Assistant to support team members by managing schedules, communications, travel, and documents.

You will coordinate calendars, arrange travel, and prepare PowerPoint presentations in line with Allianz branding, while handling confidential materials with discretion.

The role requires 3–5 years in a similar role, fluency in Italian and English, and strong MS Office 365 + AI workflow skills.