Executive Assistant to C‑Level Leaders — Rome

IP - italiana petroli; Roma; In loco; EUR 50.000 - 60.000; Tempo pieno

Vantaggi offerti da questo lavoro

Permanent contract

Salary €50,000–60,000 gross (RAL)

Productivity bonus

Welfare scheme

Supplementary healthcare

Supplementary pension

Descrizione del lavoro

IP Italiana Petroli S.p.A. is seeking an experienced Executive Assistant to support multiple C‑Level executives in a fast‑paced, international environment.

The role requires autonomous, proactive handling of calendars, travel, communications and confidential matters, with proficiency in English and the Microsoft 365 suite. Based in Rome, the successful candidate will coordinate meetings, events, and complex itineraries, maintain budgets, and act as a trusted liaison with senior stakeholders and

Competenze

• Minimum 8–10 years as an Executive Assistant or similar role.
• Experience supporting multiple C‑Level Executives.
• International exposure and senior stakeholders experience.
• Fluent English with strong business proficiency.

Mansioni

• Manage complex calendars for multiple Executives and prevent scheduling conflicts.
• Organise domestic and international meetings, logistics, agendas and follow‑ups.
• Coordinate corporate visits, events, conventions, workshops and town halls.
• Arrange domestic and international travel, itineraries and changes.
• Act as a trusted contact for internal and external stakeholders at senior level.
• Draft, review and finalise executive communications and materials in English.
• Track deadlines and follow‑ups, ensure timely contributions.
• Support cross‑functional initiatives with planning and coordination.
• Manage office budgets, expenses, suppliers and SAP procurement entries.
• Handle confidential information with discretion and proactive problem solving.

Conoscenze

Executive support

Calendar management

International coordination

Stakeholder management

Discretion & confidentiality

English proficiency

Multilingual advantage

Autonomy & proactivity

Office administration

Budget management

Formazione

Upper secondary diploma or university degree

Strumenti

Microsoft 365

Outlook

Teams

SAP procurement

Descrizione del lavoro

IP Italiana Petroli S.p.A. is seeking an experienced Executive Assistant to support multiple C‑Level executives in a fast‑paced, international environment.

The role requires autonomous, proactive handling of calendars, travel, communications and confidential matters, with proficiency in English and the Microsoft 365 suite. Based in Rome, the successful candidate will coordinate meetings, events, and complex itineraries, maintain budgets, and act as a trusted liaison with senior stakeholders and