Personal Assistant To Group Compliance

Allianz SE; Milano; In loco; EUR 35.000 - 40.000; Tempo pieno

Descrizione del lavoro

Allianz SE, Milan, is seeking a Personal/Office Assistant to provide direct support across scheduling, communications, travel logistics and documentation. The role demands proactive organization, strong communication, and confidentiality with regulatory materials.

Ideal candidates have 3–5 years in similar roles within corporate or regulated settings, fluency in Italian and English, and advanced MS Office 365 skills, including PowerPoint.

Competenze

• 3–5 years as Personal Assistant or senior administrative support in corporate or regulated environments.
• Degree or diploma in business administration, languages, or related field preferred.
• Fluent in Italian and English, written and spoken.
• Advanced MS Office 365 skills with emphasis on PowerPoint.
• Ability to leverage AI tools to enhance productivity and document prep.
• Excellent organisational and time management abilities with attention to detail.
• Proactive, solutions-oriented mindset and strong interpersonal skills.

Mansioni

• Manage and coordinate calendars, appointments and meetings for team members.
• Organise domestic and international travel arrangements with itineraries.
• Create and refine PowerPoint presentations aligned with Allianz brand standards.
• Prepare, format and archive documents, reports, and regulatory submissions.
• Process expense reports and assist with invoice tracking and basic finance tasks.
• Coordinate meeting logistics including room bookings, equipment, catering, and materials.
• Liaise with HR, Finance, Facilities, IT and external partners to ensure smooth operations.
• Maintain records and filing systems in line with regulatory and internal rules.
• Support internal events, team activities and visitor reception.
• Handle confidential and highly sensitive regulatory information.
• Leverage AI tools to boost productivity and draft communications.

Conoscenze

Italian and English fluency

Proactive and organized

Strong communication skills

Time management

Formazione

Degree in business administration or languages

Strumenti

Microsoft Office 365 Suite

PowerPoint proficiency

AI tools (ChatGPT, Copilot)

Descrizione del lavoro

The Personal/Office Assistant provides direct support to team members by managing schedules, communications, travel logistics, and documentation.

The ideal candidate brings a proactive and organised approach, strong communication skills, proficiency in productivity tools including PowerPoint and AI-assisted workflows, and the confidentiality required to handle sensitive regulatory and compliance-related materials.

Key Responsibilities

• Manage and coordinate calendars, appointments and meetings, ensuring optimal time management and scheduling efficiency
• Organise and coordinate domestic and international travel arrangements, including flights, accommodation, transfers, and itineraries
• Create and refine PowerPoint presentations, ensuring visual clarity, accuracy, and alignment with Allianz brand standards
• Prepare, format, and archive documents, reports, and internal communications, including board and committee materials and regulatory submissions
• Process expense reports and support invoice tracking and basic financial administration tasks
• Coordinate meeting logistics, including room bookings, equipment setup, catering, and preparation of supporting materials
• Liaise with internal departments (HR, Finance, Facilities, IT) and external partners to ensure smooth information flow and operational continuity
• Manage and track correspondence and documentation, maintaining accurate records in line with internal and regulatory requirements
• Maintain records and filing systems in line with regulatory and internal requirements
• Support the organisation of internal events, team activities, and visitor reception
• Handle confidential and highly sensitive regulatory information
• Leverage AI tools (e.g., ChatGPT, Microsoft Copilot, or equivalent) to enhance productivity, streamline document preparation, draft communications, and support efficient workflows

Key Requirements / Skills / Experience

• From 3 to 5 years of experience in Personal Assistant, or senior administrative support role, ideally within a corporate, legal, financial services, or regulated environment
• Degree or diploma in business administration, languages, or a related field (preferred)
• Fluent in Italian and English (written and spoken)
• Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams), with particular emphasis on creating presentations
• Ability to leverage AI tools (e.g., ChatGPT, Microsoft Copilot, or similar) to enhance productivity, draft communications, and support document preparation
• Excellent organisational and time management skills with the ability to handle multiple priorities simultaneously
• Strong attention to detail and accuracy in all tasks
• Proactive, solutions-oriented mindset with strong interpersonal and communication skills

Pursuant to Article 5(1) of Legislative Decree No. 96 of 7 May 2026, as amended and supplemented from time to time, the range applicable to the position offered is between €35.000 gross and €40.000 gross.

Employment will be subject to the terms and conditions set forth in the National Collective Labor Agreement for Insurance Companies and the applicable Company Agreement.

The final determination of the starting remuneration will be based on an evaluation of the candidate’s qualifications, skills, and relevant experience in relation to the requirements of the role.

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.

At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. And the foundation for this is our inclusive workplace, where people and performance both matter, and nurtures a culture grounded in integrity, fairness, inclusion and trust.

We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.

Join us. Let's care for tomorrow.

Both genders may apply in accordance with the L. 903/77 (s.m.i).

Personal Assistant to Group Compliance • Milan, IT