Personal Assistant - Compliance & Executive Support

Allianz SE; Milano; In loco; EUR 35.000 - 40.000; Tempo pieno

Descrizione del lavoro

Allianz SE, Milan, is seeking a Personal/Office Assistant to provide direct support across scheduling, communications, travel logistics and documentation. The role demands proactive organization, strong communication, and confidentiality with regulatory materials.

Ideal candidates have 3–5 years in similar roles within corporate or regulated settings, fluency in Italian and English, and advanced MS Office 365 skills, including PowerPoint.

Competenze

• 3–5 years as Personal Assistant or senior administrative support in corporate or regulated environments.
• Degree or diploma in business administration, languages, or related field preferred.
• Fluent in Italian and English, written and spoken.
• Advanced MS Office 365 skills with emphasis on PowerPoint.
• Ability to leverage AI tools to enhance productivity and document prep.
• Excellent organisational and time management abilities with attention to detail.
• Proactive, solutions-oriented mindset and strong interpersonal skills.

Mansioni

• Manage and coordinate calendars, appointments and meetings for team members.
• Organise domestic and international travel arrangements with itineraries.
• Create and refine PowerPoint presentations aligned with Allianz brand standards.
• Prepare, format and archive documents, reports, and regulatory submissions.
• Process expense reports and assist with invoice tracking and basic finance tasks.
• Coordinate meeting logistics including room bookings, equipment, catering, and materials.
• Liaise with HR, Finance, Facilities, IT and external partners to ensure smooth operations.
• Maintain records and filing systems in line with regulatory and internal rules.
• Support internal events, team activities and visitor reception.
• Handle confidential and highly sensitive regulatory information.
• Leverage AI tools to boost productivity and draft communications.

Conoscenze

Italian and English fluency

Proactive and organized

Strong communication skills

Time management

Formazione

Degree in business administration or languages

Strumenti

Microsoft Office 365 Suite

PowerPoint proficiency

AI tools (ChatGPT, Copilot)

Descrizione del lavoro

Allianz SE, Milan, is seeking a Personal/Office Assistant to provide direct support across scheduling, communications, travel logistics and documentation. The role demands proactive organization, strong communication, and confidentiality with regulatory materials.

Ideal candidates have 3–5 years in similar roles within corporate or regulated settings, fluency in Italian and English, and advanced MS Office 365 skills, including PowerPoint.