Executive Business Partner (m/f/x)

CSL Vifor; Milano; In loco; EUR 45.000 - 55.000; Tempo pieno

Descrizione del lavoro

CSL Vifor Italy seeks an Executive Business Partner to provide high-level support to the General Manager in Milan. This permanent, full-time role combines executive support, stakeholder coordination, and office operations across the Italian affiliate.

You will manage calendars, travel, prepare leadership materials, coordinate communications, onboarding, supplier management, and ensure compliance. A proactive, autonomous professional with strong networking and organizational skills will thrive

Competenze

• Several years of experience in an Executive Assistant, Executive Business Partner, or similar role.

Mansioni

• Provide senior-level administrative and business support to the General Manager.
• Act as a trusted representative of the General Manager's Office when interacting with senior leaders, employees and external stakeholders.
• Manage calendars, meetings, travel arrangements, and executive priorities.
• Support preparation of executive presentations, leadership materials and business communications.
• Coordinate internal communications and corporate correspondence.
• Liaise with internal and external stakeholders to ensure seamless business operations.
• Coordinate employee onboarding and offboarding activities in partnership with managers and support functions.
• Support supplier management, purchase orders, and office-related services.
• Coordinate mandatory medical examinations and employee health initiatives with external providers.
• Support health, safety, and compliance-related administrative processes and documentation.
• Assist with employee engagement activities, company events, and welfare initiatives.
• Identify opportunities to improve administrative processes and enhance the employee experience.

Conoscenze

Executive support

Stakeholder management

Organization

Communication

Microsoft Office

Autonomy

Concur

Power BI

Strumenti

SAP

Power BI

Qlik

Tableau

Descrizione del lavoro

Executive Business Partner (m/f/x)

Location: Milan

Contract Type: Permanent contract, Fulltime
We are looking for an experienced and proactive Executive Business Partner to provide high-level support to the General Manager and support the successful execution of business priorities across the Italian affiliate. This is a broad and highly visible role that goes beyond traditional executive assistance, combining executive support, stakeholder coordination, office operations, supplier management, employee services, and compliance-related activities.

The ideal candidate is a seasoned professional who can work independently, anticipate challenges, coordinate multiple stakeholders, and drive administrative excellence across the organization.

The Role

• Provide senior-level administrative and business support to the General Manager.
• Act as a trusted representative of the General Manager's Office when interacting with senior leaders, employees and external stakeholders.
• Manage calendars, meetings, travel arrangements, and executive priorities.
• Support preparation of executive presentations, leadership materials and business communications.
• Coordinate internal communications and corporate correspondence.
• Liaise with internal and external stakeholders to ensure seamless business operations.
• Coordinate employee onboarding and offboarding activities in partnership with managers and support functions.
• Support supplier management, purchase orders, and office-related services.
• Coordinate mandatory medical examinations and employee health initiatives with external providers.
• Support health, safety, and compliance-related administrative processes and documentation.
• Assist with employee engagement activities, company events, and welfare initiatives.
• Identify opportunities to improve administrative processes and enhance the employee experience.

Your Skills and Experience:

To be successful in this role, you will bring:

• Several years of experience in an Executive Assistant, Executive Business Partner, Business Support, or similar role.
• Demonstrated ability to work autonomously and proactively in a fast-paced environment.
• Strong stakeholder management and organizational skills.
• Excellent communication and relationship-building capabilities.
• Advanced Microsoft Office skills, particularly Excel, PowerPoint, and Outlook.
• Ability to manage multiple priorities while maintaining a high level of accuracy and professionalism.
• Experience within the pharmaceutical, healthcare, life sciences, or other regulated industries.
• Exposure to supplier management, office operations, onboarding/offboarding, or compliance-related activities.
• Experience with Concur and other business systems.
• Knowledge of SAP, Power BI, Qlik, or Tableau is an advantage.

What we offer

We offer an open-ended contract (Tempo Indeterminato) regulated by the CCNL Chimico Farmaceutico, with a gross annual salary range of €45,000 - €55,000, commensurate with experience and qualifications. In addition, we provide an outstanding benefits package, an annual merit-based reward process, and an individual development plan to support your professional growth and career progression.

Ready to make an impact? We look forward to hearing from you.