EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR

LVMH Group; Firenze; In loco; EUR 50.000 - 80.000; Tempo pieno

Descrizione del lavoro

Bvlgari, within its Leather Goods & Accessories Business Unit, Florence, seeks an Executive Assistant to the Managing Director to provide high-quality executive, administrative and organizational support, ensuring smooth day-to-day operations and confidentiality. The role coordinates the MD's agenda, meetings, travel and information flows across global interactions.

Responsibilities include secretarial duties, diary management, meeting logistics, travel arrangements, expense reporting and

Competenze

• Bachelor's degree or equivalent in a relevant field.
• 3-5 years of experience as an Executive Assistant or similar role supporting senior executives in international environments.
• Experience with SAP Concur or travel/expense systems.
• Advanced MS 365 applications (Outlook, PowerPoint, Excel, Word, Teams, SharePoint).
• Fluency in Italian and English (written and spoken).
• High level of discretion and confidentiality.

Mansioni

• Provide comprehensive secretarial and administrative support for the Managing Director and Business Unit.
• Handle confidential materials with discretion and manage filing and information access.
• Coordinate activities and communications with the Business Unit and other departments.
• Liaise with LVMH departments to ensure smooth data flow.
• Manage diaries, meetings, travel arrangements and expense processing.
• Prepare presentations, book rooms and organize meetings and events.
• Support special projects and cross-functional initiatives.
• Coordinate business travel, collect documents and ensure hotel bookings.
• Produce correspondence and maintain document filing and records.
• Handle inquiries via telephone and email with professional feedback and escalation when needed.

Conoscenze

Travel Management

Expense management

Microsoft 365

Italian & English

Discretion & confidentiality

Organizational skills

Formazione

Bachelor's degree in Business Administration, Economics, Management, Languages, or related field

Strumenti

SAP Concur

Outlook

PowerPoint

Excel

Word

Teams

SharePoint

Descrizione del lavoro

EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR

Bvlgari, within its Leather Goods & Accessories Business Unit based in Florence, is looking for an Executive Assistant to the Managing Director to provide high-quality executive, administrative and organizational support, ensuring the smooth and efficient management of day-to-day activities and office operations.

The role acts as a trusted point of coordination for Managing Director’s agenda, communications, meetings, travel, documentation and information flows, ensuring accuracy, confidentiality, timely follow-up and a high standard of executive support across global and cross-functional interactions.

Job responsibilities

• Provide comprehensive secretarial and administrative support, including database updates, coordination with the Business Unit, support to department colleagues, and assistance with specific project;
• Handle and distribute confidential materials with the highest level of discretion, ensuring controlled access, accurate filing and appropriate treatment of sensitive information;
• Ensure the coordination of all activities and communication with the Business Unit and with other departments;
• Liaise with LVMH relevant departments to ensure a smooth flow of data and information;
• Keep and manage diaries, with a high level of autonomy and priority setting, liaising with other departments to set routine and on-request meetings;
• Arrange meetings, creating agenda proposals, preparing support presentations, booking rooms and conference facilities and supervising all organizational aspects;
• Liaise with and provide assistance to department colleagues on specific special projects;
• Organize business travel in coordination with colleagues, Group functions and external agencies, including finalizing schedules, collecting relevant support documents, selecting and reserving flights, and ensuring hotel bookings;
• Produce correspondence and documents, ensure distribution and keep file of incoming and outgoing documents, presentations and records;
• Manage telephone and email enquiries with professionalism and discretion, ensuring appropriate feedback, follow-up and escalation when needed;
• Manage travel requests and expense reports through the appropriate systems, ensuring timely processing, cost monitoring and compliance with applicable travel and expense policies.
• Provide organizational and administrative support to the Creative Director, including agenda management, travel arrangements and expense management;
• Coordinate the organization of Product & Collection Meetings, ensuring effective planning, preparation and smooth execution.

Profile

Technical skills

• Bachelor’s degree in Business Administration, Economics, Management, Languages, Communication, or a related field.
• 3-5 years of experience as an Executive Assistant or in a similar role, preferably supporting senior executives in an international and dynamic environment.
• Travel Management & expense management system - e.g. SAP Concur.
• Advanced IT Applications / Microsoft 365 — Outlook, PowerPoint, Excel, Word, Teams, SharePoint.
• Fluency in both Italian and English, written and spoken.
• High level of discretion, trustworthiness and confidentiality.
• Strong organizational skills, accuracy and attention to detail.
• Proactivity, anticipation and ability to work with autonomy.
• Excellent communication skills, with tact, diplomacy and professional presence.
• Flexibility, adaptability and ability to manage multiple priorities in a dynamic executive environment.

Bvlgariwas founded in the heart of Rome in 1884.Over the decades, the Brand has established a worldwide reputation as magnificent Roman High Jeweler and icon of Italian art of living.
Through a pioneering vision, the company’s international success has evolved into a global and diversified luxury purveyor of products and services, ranging from fine jewels and high-end watches to accessories and perfumes, and featuring an extended network of boutiquesand hotels.
Demonstrated through its numerous philanthropic partnerships,Bvlgarideeply believes in innovating the present for a sustainable future through its commitmentto Social & Environmental Responsibility and giving back – to nature and to the community. In 2024 the Maison announced the creation of Fondazione Bvlgari, reinforcing its devotion to building a meaningful tomorrow through care, generosity and long-term dedication.

Crafting Dreams Starts With Yours

At LVMH, people make the difference in the art of crafting dreams.
Our people fuel our dynamic, entrepreneurial culture. We value collective ambitions, encouraging our talents to push boundaries and champion a curious, audacious state of mind. Our commitment to excellence is reflected in nurturing every individual with a growth mindset and development opportunities, consistently empowering them to reach their full potential. We are actively committed to positive impact through an inclusive environment that supports and gives back to our talented community.
Join us at LVMH, where your talent is at the heart of our collective successes.