Executive Assistant to Managing Director — Operations

LVMH Group; Firenze; On-site; EUR 50,000 - 80,000; Full time

Job summary

Bvlgari, within its Leather Goods & Accessories Business Unit, Florence, seeks an Executive Assistant to the Managing Director to provide high-quality executive, administrative and organizational support, ensuring smooth day-to-day operations and confidentiality. The role coordinates the MD's agenda, meetings, travel and information flows across global interactions.

Responsibilities include secretarial duties, diary management, meeting logistics, travel arrangements, expense reporting and

Qualifications

• Bachelor's degree or equivalent in a relevant field.
• 3-5 years of experience as an Executive Assistant or similar role supporting senior executives in international environments.
• Experience with SAP Concur or travel/expense systems.
• Advanced MS 365 applications (Outlook, PowerPoint, Excel, Word, Teams, SharePoint).
• Fluency in Italian and English (written and spoken).
• High level of discretion and confidentiality.

Responsibilities

• Provide comprehensive secretarial and administrative support for the Managing Director and Business Unit.
• Handle confidential materials with discretion and manage filing and information access.
• Coordinate activities and communications with the Business Unit and other departments.
• Liaise with LVMH departments to ensure smooth data flow.
• Manage diaries, meetings, travel arrangements and expense processing.
• Prepare presentations, book rooms and organize meetings and events.
• Support special projects and cross-functional initiatives.
• Coordinate business travel, collect documents and ensure hotel bookings.
• Produce correspondence and maintain document filing and records.
• Handle inquiries via telephone and email with professional feedback and escalation when needed.

Skills

Travel Management

Expense management

Microsoft 365

Italian & English

Discretion & confidentiality

Organizational skills

Education

Bachelor's degree in Business Administration, Economics, Management, Languages, or related field

Tools

SAP Concur

Outlook

PowerPoint

Excel

Word

Teams

SharePoint

Job description

Bvlgari, within its Leather Goods & Accessories Business Unit, Florence, seeks an Executive Assistant to the Managing Director to provide high-quality executive, administrative and organizational support, ensuring smooth day-to-day operations and confidentiality. The role coordinates the MD's agenda, meetings, travel and information flows across global interactions.

Responsibilities include secretarial duties, diary management, meeting logistics, travel arrangements, expense reporting and