Executive Assistant to MD, Europe & Africa (Maternity)

DOLCE&GABBANA; Milano; On-site; EUR 23,000 - 29,000; Full time

Job summary

Dolce&Gabbana Beauty is seeking a proactive Executive Assistant to support the Europe & Africa Managing Director on a maternity cover basis. The role focuses on prioritizing communications, streamlining daily operations, and providing proactive problem-solving.

You will manage calendars, coordinate travel, prepare documents, handle confidential information, track expenses, and assist with presentations and events across Europe and Africa.

Qualifications

• Previous experience in administrative, coordination, executive support, reception, customer service, or event organization.
• Experience with calendar management, travel arrangements, and meeting coordination is a plus.
• Bachelor's Degree preferred.
• Strong organizational and communication skills, with attention to detail.
• Proactive, flexible, and able to manage multiple priorities in a dynamic environment.
• Problem-solving mindset and ability to anticipate business needs.
• Proficiency in Microsoft Teams, Word, Excel, and PowerPoint.
• Knowledge of Zucchetti Software and Concur is a plus.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Provide direct support to the Managing Director in managing daily activities, including scheduling appointments, emails, documents, and communications.
• Manage scheduling by coordinating internal and external meetings, ensuring effective organization and follow-up.
• Learn business priorities and proactively resolve scheduling conflicts.
• Arrange and coordinate domestic and international travel, itineraries, accommodations, logistics, and visas.
• Maintain and update the annual calendar of key business activities and milestones.
• Assist in preparing presentations, briefings, and materials for external meetings.
• Handle confidential information with discretion and confidentiality.
• Track and approve monthly expenses and reimbursements for MD and direct reports.
• Collaborate with departments to coordinate activities and ensure aligned workflows.
• Provide on-site support during events and resolve operational issues.

Skills

Organizational skills

Communication

Proactive

Problem solving

Multi-tasking

Education

Bachelor's degree preferred

Tools

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

Zucchetti Software

Concur

Job description

Dolce&Gabbana Beauty is seeking a proactive Executive Assistant to support the Europe & Africa Managing Director on a maternity cover basis. The role focuses on prioritizing communications, streamlining daily operations, and providing proactive problem-solving.

You will manage calendars, coordinate travel, prepare documents, handle confidential information, track expenses, and assist with presentations and events across Europe and Africa.