Senior Executive Assistant to C-Suite (Hybrid, Milan)

Lexroom.ai; Milano; Ibrido; EUR 35.000 - 45.000; Tempo pieno

Vantaggi offerti da questo lavoro

Hybrid work

Health Insurance

Meal vouchers

Team retreats & off-sites

Equity package

Descrizione del lavoro

Lexroom.ai is seeking an experienced Executive Assistant to support four C-level leaders across Europe from our Milan HQ. The role combines calendar, travel, meetings, and project coordination in a hybrid setup with regular cross-border travel.

You will manage complex schedules, prep briefings, and ensure discreet handling of confidential information while collaborating with senior stakeholders. Fluency in English and Italian is essential, with strong organizational skills.

Competenze

• 3+ years supporting C-level executives
• Fluent English and Italian, written and spoken
• Proven ability to manage multiple senior stakeholders and make independent prioritization decisions
• Exceptional organization and attention to detail; discretion under pressure
• Comfort with ambiguity and problem solving with independent calls
• Proficiency with Google Workspace, AI tools, Notion and Slack
• Exposure to international, multi-market operations
• Based in or able to relocate to Milan

Mansioni

• Serve as operational backbone for four executives including calendar management and prioritization
• Coordinate cross-timezone meetings, investor calls, and cross-market work
• Plan and book complex travel across Europe and US; build itineraries and contingency options
• Prepare agendas, briefing notes, and follow-up; support board meetings and leadership offsites
• Handle confidential documents with total discretion and manage sensitive information
• Coordinate cross-functional initiatives and internal/external events

Conoscenze

Executive support

Bilingual English/Italian

Time management

Discretion

Problem solving

Google Workspace

Notion

Slack

Strumenti

Google Workspace

Notion

Slack

AI tools

Descrizione del lavoro

Lexroom.ai is seeking an experienced Executive Assistant to support four C-level leaders across Europe from our Milan HQ. The role combines calendar, travel, meetings, and project coordination in a hybrid setup with regular cross-border travel.

You will manage complex schedules, prep briefings, and ensure discreet handling of confidential information while collaborating with senior stakeholders. Fluency in English and Italian is essential, with strong organizational skills.