executive and administrative assistant - chinese speaker

Randstad NV; Lombardia; On-site; EUR 35,000 - 40,000; Full time

Benefits offered by this job

Meal vouchers: €8/working day

Annual bonus

Job summary

Randstad Italia SpA cerca un Segretario Presidenziale per supportare il Presidente del Centro di Ricerca. Gestirà calendario, viaggi internazionali, riunioni e attività di governance.

È richiesta laurea e almeno 3 anni di esperienza in ruoli analoghi; fluente italiano, inglese e cinese. Contratto iniziale di 1 anno o a tempo indeterminato, sede a Milano.

Qualifications

• Laurea richiesta; Master's preferibile.
• Esperienza minima di 3 anni in ruoli di assistenza esecutiva o segreteria.
• Competenze linguistiche: italiano, inglese e cinese a livello fluente.

Responsibilities

• Gestire l'agenda complessa del Presidente, pianificare riunioni e spostamenti internazionali.
• Coordinare riunioni esecutive, preparare ordini del giorno e verbali, monitorare follow-up.
• Organizzare grandi eventi per il Centro di Ricerca e coordinar attività di governance/controllo interno.

Skills

Italian

English

Chinese

Education

Bachelor's degree

Master's degree

Tools

MS Office

Scheduling tools

Job description

Randstad Italia SpA is seeking an exceptionally organized, proactive, and cross-culturally competent President's Secretary to join the Research Center of our partner, a Chinese multinational company based in Milan.

In this high-visibility position, you will provide comprehensive executive-level administrative support to the President, manage key operational projects, organize major center events, and coordinate internal control activities.

Location: North-east Milan

Contract Type: The contract is powered by Randstad: 1-year fixed-term contract or permanent based on candidate seniority

Salary Range: €35,000 – €40,000 gross annual salary, negotiable based on experience

Meal vouchers: €8/working day

Annual bonus: it is based on the performance

Retribuzione annua: 35000€ - 40000€

esperienza

1 anno

responsabilità

• Executive Support & Travel: Manage the President's complex calendar, schedule meetings, and make international travel arrangements. Process expense claims in compliance with company policies.

• Meeting & Task Management: Coordinate routine executive meetings, prepare detailed agendas and minutes, and track follow-up tasks to ensure timely execution.

• Event Coordination: Organize large-scale events for the Research Center—including conferences and workshops, ensuring seamless execution from planning to final delivery.

• Internal Control & Governance: Collaborate with internal departments to coordinate annual internal control activities, including Self-Assessment of Control and Assurance, Process Reviews, and internal audits.

requisiti

• Education: Bachelor's degree required; Master's degree is a plus.

• Experience: Minimum of 3 years of relevant executive assistance, secretarial, or high-level administrative support experience.

• Language Skills: Trilingual fluency in Italian, English, and Chinese is required.

• Cross-Cultural Competence: Deep understanding of cultural diversity, international business etiquette, and corporate protocol to facilitate effective global communication.

• Organizational Mastery: Exceptional multitasking abilities, high attention to detail, and proven experience managing complex schedules and workflows.

• Adaptability & Drive: Service-oriented mindset, strong interpersonal skills across all organizational levels, and the ability to maintain high quality in a dynamic, fast-paced environment.

• Technical Skills: Advanced proficiency in standard MS Office applications and productivity tools for scheduling, documentation, and project tracking.

Il presente annuncio è rivolto a persone di genere femminile (F), maschile (M) e non binario (NB) ai sensi della Legge n. 300/1970, del Decreto Legislativo n. 198/2006 e del Decreto Legislativo n. 96/2026 ed è aperta a qualsiasi persona nel rispetto della diversity e dell'inclusività. Ti preghiamo di leggere l'informativa sulla privacy Randstad (https://www.randstad.it/privacy/) ai sensi dell'art. 13 del Regolamento (UE) 2016/679 sulla protezione dei dati (GDPR).