Events Trainee - Aman Venice

Aman; Venezia; On-site; EUR 18,000 - 24,000; Full time

Benefits offered by this job

Monthly reimbursement

Laundry Service

Ticket Restaurant on duty

Job summary

Aman Venice, housed in Palazzo Papadopoli along the Grand Canal, seeks an Events Trainee to assist the Events Team in planning and coordinating luxury events from inquiry to on-site execution and post-event follow-up. The role provides day-to-day administrative and operational support across the entire event journey, starting February 2027.

Collaborating with clients, partners and internal departments, you will ensure all requirements are documented and communicated to deliver exceptional guest

Qualifications

• Experience in planning and coordinating events preferred.
• Strong organizational and administrative skills required.
• Excellent communication with clients and partners essential.

Responsibilities

• Support the planning and execution of events, including weddings, corporate meetings, social gatherings, VIP functions and special occasions.
• Assist with management of event enquiries, proposals, and follow-up with clients, planners, agencies and partners.
• Prepare and maintain accurate event documentation: contracts, BEOs, rooming lists, function sheets, deposits and payments.

Skills

Event coordination

Client liaison

Documentation

Vendor coordination

On-site support

Job description

Location Overview

Join our team in Aman Venice. Set in Palazzo Papadopoli, one of the city’s eight monumental palazzos on the Grand Canal, Aman Venice embodies all that is sumptuous and sensuous about La Serenissima. Rococo works of art are offset by the contemporary restraint of Jean-Michel Gathy interiors, while private gardens – rare in this floating city – are overlooked by opulent dining venues and spacious suites. Just a short walk away from Piazza San Marco, Aman Venice offers the perfect place from which to explore this romantic city, and to discover the hidden gems of the city while floating away on a traditional gondola.

THE POSITION

The Events Trainee supports the Events Team in the planning, organization and coordination of events, contributing to their seamless execution and to the delivery of exceptional guest experiences. The role provides day-to-day administrative and operational support throughout the entire event journey, from initial enquiry and planning through to on-site execution and post-event follow-up. Working closely with clients, external partners and operational departments, the Events Trainee ensures that event requirements and updates are accurately documented, communicated and followed up, in line with the standards of Aman Venice. Starting in February 2027.

Main Duties And Responsibilities

• Support the planning and execution of events, including weddings, corporate meetings, social gatherings, VIP functions and special occasions;
• Assist with the management of event enquiries, preparation of proposals and timely follow-up with clients, wedding planners, agencies and event partners;
• Prepare and maintain accurate event documentation and records, including contracts, BEOs, rooming lists, function sheets, client information, deposits, payment schedules and other event-related administrative requirements;
• Assist with site inspections and client meetings, supporting the Events Manager in gathering event requirements and ensuring all relevant details are accurately recorded and followed up;
• Ensure all event details, including timelines, set‑ups, audiovisual requirements, menus, dietary requirements and special requests, are accurately documented and communicated to the relevant departments through internal briefings and function sheets;
• Collaborate closely with Food & Beverage, Culinary, Front Office, Housekeeping, Engineering and other departments to support seamless event preparation and execution;
• Support the coordination of external suppliers, including access requirements, deliveries, set‑up and dismantling arrangements, in collaboration with the Events Manager and relevant operational departments;
• Assist with on‑site event operations, supporting the Events Manager in monitoring timelines and operational requirements and responding promptly to client, guest and team requests or any changes that may arise;
• Support post‑event follow-up, including final documentation, outstanding client or supplier matters and guest feedback, while ensuring compliance with company standards, health and safety regulations and operational procedures.

Benefits

• Monthly reimbursement €550;
• Laundry Service;
• Ticket Restaurant on duty