Document Control Specialist - EDMS & Compliance Pro

Vertiv Co; Lombardia; On-site; EUR 39,000 - 49,000; Full time

Job summary

Vertiv in Milan, Italy is seeking a Document Controller to manage the lifecycle of project and company documents, ensuring accuracy, version control, and accessibility for authorized teams. You will use EDMS tools like SharePoint, Asite, and Procore to upload, retrieve, and archive documents, while ensuring compliance with laws and internal standards.

The role requires English fluency, attention to detail, strong organization, and the ability to work under pressure in a collaborative,

Qualifications

• University degree preferred.
• English fluency.
• Experience in managing documents and EDMS platforms.
• Excellent written and verbal communications.
• Excellent customer service skills.
• Strong organizational and time management skills.
• Attention to details and ability to work under pressure.
• Self-motivated and capable of operating with minimal supervision.
• Multi-tasking ability with a flexible approach to work.
• Valid full driving license.

Responsibilities

• Receive, log, and assign unique identification codes to incoming and outgoing project documents (e.g., blueprints, transmittals, RFIs).
• Inspect files for proper signatures, formatting, revision numbers, and adherence to standards and local regulations.
• Maintain electronic document management systems (EDMS) such as SharePoint, Asite, Procore, etc.
• Ensure teams use only the latest approved document versions while archiving obsolete files.
• Generate regular document status reports, transmittal logs, and overdue action lists for project managers, and assist during audits.
• Safeguard sensitive company data, manage access permissions, and handle long-term archiving.
• Communicate clearly with internal and external stakeholders to support business objectives.

Skills

University degree

English fluency

EDMS experience

Comms skills

Customer service

Org & time mgmt

Attention to detail

Autonomy

Multi-tasking

Driving license

Education

University degree (preferred)

Tools

SharePoint

Asite

Procore

Job description

Vertiv in Milan, Italy is seeking a Document Controller to manage the lifecycle of project and company documents, ensuring accuracy, version control, and accessibility for authorized teams. You will use EDMS tools like SharePoint, Asite, and Procore to upload, retrieve, and archive documents, while ensuring compliance with laws and internal standards.

The role requires English fluency, attention to detail, strong organization, and the ability to work under pressure in a collaborative,