Apprentice Conference & Events Coordinator

New York University; Toscana; Hybrid; EUR 19,000 - 24,000; Part time

Job summary

New York University’s La Pietra Conference and Events Office in Florence is seeking a Conferences and Events Apprentice to assist in planning, coordinating, and executing conferences, meetings, lectures, and events. The role involves administrative support, client communications, vendor liaison, and on-site event assistance.

The position emphasizes teamwork, service orientation, and alignment with La Pietra’s values.

Qualifications

• High school diploma or equivalent is required.
• Fluency in English and Italian (written and spoken) is essential.
• Bachelor's degree or equivalent in Event Management, Communications, Hospitality, or related fields is preferred.

Responsibilities

• Provide administrative and logistical support for conferences, meetings, and events.
• Assist with registration, attendee communications, and vendor coordination.
• Support on-site operations, registration desk, and post-event follow-up tasks.

Skills

English (written and spoken)

Italian (written and spoken)

Teamwork

Customer service

Organizational skills

Communication skills

Willingness to learn

Education

High school diploma

Bachelor's degree (preferred)

Tools

Microsoft Office

Canva

Adobe Creative Suite

Job description

New York University’s La Pietra Conference and Events Office in Florence is seeking a Conferences and Events Apprentice to assist in planning, coordinating, and executing conferences, meetings, lectures, and events. The role involves administrative support, client communications, vendor liaison, and on-site event assistance.

The position emphasizes teamwork, service orientation, and alignment with La Pietra’s values.