Events and Interinstitutional Coordination Lead

CIVITTA; Roma; In loco; EUR 45.000 - 70.000; Tempo pieno

Vantaggi offerti da questo lavoro

First-aid training

AED and fire-safety training

Friendly colleagues

Descrizione del lavoro

Civitta Bulgaria Ltd. seeks an Events and Interinstitutional Coordination Lead to manage the Centre’s events and serve as the link with EU institutions in Rome. You will coordinate calendars, liaise with EP/EC, and ensure smooth event delivery with operations and AV teams.

The role requires strong organisational skills, fluent Italian and English, and experience in event management within public or EU contexts. A flexible schedule is needed to cover varied events and times.

Competenze

• Completed university degree.
• Very good knowledge of the EU, its institutions and current affairs.
• Italian at C2 level and English at minimum B2 level.
• Experience in event management, ideally with public institutions.
• Excellent organisational and communication skills, with the ability to handle several events a day.
• Flexibility to work shifts, including occasional evening or early‑morning events.
• Experience working with EU institutions, embassies or international organisations is an advantage.
• Knowledge of other EU languages, in particular French, German or Spanish, is an advantage.
• A valid first‑aid certificate is an advantage.

Mansioni

• Act as the main contact for the European Parliament Liaison Office and the European Commission Representation on all event matters.
• Manage the events mailbox and process event requests from third parties.
• Prepare and share event calendars.
• Check room setups and event materials before each event.
• Keep accurate records of events and related correspondence.
• Coordinate with the operations and AV colleagues so that events run smoothly.

Conoscenze

Event management

EU institutions knowledge

Interinstitutional coordination

Organisational skills

Communication skills

Languages: Italian (C2)

Languages: English (B2)

Formazione

University degree

Descrizione del lavoro

Events and Interinstitutional Coordination Lead

We are looking for an Events and Interinstitutional Coordination Lead to manage the Centre’s events and serve as the link with the EU institutions in Rome.

The Europa Experience Centre in Rome Italy, serves as an educational hub and a platform for engaging with the EU, offering visitors a unique experience to understand the EU’s history, institutions, and role in shaping a common European future. Key attractions within the Centre include an interactive exhibition space equipped with multimedia stations, a 360° cinema that showcases Europe’s journey and its future, and a Role Play Game. This game allows participants to simulate the roles of Members of the European Parliament (MEPs) in a hands‑on learning experience.

You will:

• Act as the main contact for the European Parliament Liaison Office and the European Commission Representation on all event matters;
• Manage the events mailbox and process event requests from third parties;
• Prepare and share event calendars;
• Check room setups and event materials before each event;
• Keep accurate records of events and related correspondence;
• Coordinate with the operations and AV colleagues so that events run smoothly.

Requirements:

• Completed university degree;
• Very good knowledge of the EU, its institutions and current affairs;
• Italian at C2 level and English at minimum B2 level;
• Experience in event management, ideally with public institutions;
• Excellent organisational and communication skills, with the ability to handle several events a day;
• Flexibility to work shifts, including occasional evening or early‑morning events;
• Experience working with EU institutions, embassies or international organisations is an advantage;
• Knowledge of other EU languages, in particular French, German or Spanish, is an advantage;
• A valid first‑aid certificate is an advantage.

We offer:

• A central role at an innovative venue dedicated to education and engagement with Europe;
• Shifts within the Centre’s opening hours: Monday–Friday 9:00–19:00, Saturday 10:00–18:00, Sunday 14:00–18:00, plus 15 minutes before and after, and occasional evening or early‑morning events;
• First‑aid, AED and fire‑safety training before you start;
• A modern work environment and friendly colleagues.