Conference & Events Coordinator

New York University; Toscana; On-site; EUR 19,000 - 24,000; Part time

Job summary

La Pietra SRL in Florence is seeking a Conference/Event Assistant to support the planning, execution and follow-up of conferences, meetings and events. You will work with the team to ensure professional delivery and customer service, while coordinating with venues, vendors and internal staff.

The role involves on-site registration support, promotional materials creation and post-event reporting, with a focus on Health & Safety procedures. Fluency in English and Italian is required.

Qualifications

• High school diploma or equivalent.
• Bachelor's degree or equivalent in Event Management, Communications, Hospitality Management or related fields preferred.
• Excellent English and Italian written/spoken skills.

Responsibilities

• Administrative and logistical support for conferences, webinars, meetings and events.
• Assist with client management, registrations, invitations and updates to databases.
• Coordinate with venues, catering, AV and external vendors; liaise with hotels and service providers.
• Support promotion and marketing: update website and promote events on social media as needed.
• On-site registration desk duties: check-in, welcome guests and manage attendee flow; ensure HS procedures are followed.
• Assist with post-event reporting, attendee feedback collection and documentation archiving.

Skills

Organizational skills

Communication skills

Attention to detail

Teamwork

Customer-focused

Flexibility

Willingness to learn

Education

High school diploma or equivalent

Bachelor's degree in Event Management/Communications/Hospitality Management

Tools

Microsoft Office

Adobe Creative Suite

Canva

Job description

La Pietra SRL in Florence is seeking a Conference/Event Assistant to support the planning, execution and follow-up of conferences, meetings and events. You will work with the team to ensure professional delivery and customer service, while coordinating with venues, vendors and internal staff.

The role involves on-site registration support, promotional materials creation and post-event reporting, with a focus on Health & Safety procedures. Fluency in English and Italian is required.