Consultant Event Planner

UNICEF; Toscana; On-site; EUR 60,000 - 100,000; Full time

Job summary

UNICEF in Florence seeks an experienced events vendor to lead the planning and execution of major conferences. The role focuses on delivering highly professional experiences for attendees, with meticulous attention to logistics, budgets and vendor coordination.

The consultant will oversee end-to-end event production, from venue selection to on-site management, ensuring engagements meet UNICEF standards and create an emotionally resonant participant experience.

Qualifications

• At least 10 years of demonstrable experience in event management, specifically within the Florence area.
• Experience coordinating large conferences and complex logistical operations.
• Ability to manage budgets, vendors and stakeholders to deliver high-quality events.

Responsibilities

• Plan and execute major conferences with professional and sophisticated delivery.
• Manage venue selection, setup, catering, and audiovisual services.
• Develop detailed event timelines and budgets; coordinate with vendors and stakeholders.
• Oversee on-site event management and proactively address challenges to ensure a seamless attendee experience.

Skills

Event management

Logistics coordination

Budget management

Vendor management

Stakeholder engagement

Interpersonal skills

Organizational skills

Multicultural environment adaptability

Problem-solving

Communication

Education

Education in Architectural, Art, Communications, Public Relations, or Marketing

Job description

Organizational context

Organizational context: UNICEF works in over 190 countries and territories to save children's lives, defend their rights, and help them fulfill their potential. We are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job - it is a calling.

Job purpose

Job purpose: The Office of Strategy and Evidence- Innocenti requires an events vendor to support the production of major conferences in Florence. It is crucial that the event be carried out in a highly professional and sophisticated way. This includes maximizing the experience of the participants before, during and after the event. To allow the guests to be fully focused on the content, logistics need to be run smoothly, be well-conceived and emotionally resonant. The consultant will be responsible for the overall planning, coordination, and execution of these major conferences, ensuring a seamless and impactful experience for all attendees.

Responsibilities

The consultant will be responsible for the comprehensive planning and execution of major conferences, ensuring a highly professional and sophisticated event. This includes managing all logistical aspects, from venue selection and setup to catering and audiovisual services, to maximize participant experience before, during, and after the event. The role requires meticulous attention to detail to ensure smooth operations, allowing attendees to focus on the conference content. Responsibilities include developing detailed event timelines, managing budgets, coordinating with vendors and stakeholders, and overseeing on-site event management. The consultant must also ensure that all event elements are well-conceived and emotionally resonant, contributing to a positive and memorable experience. This involves proactive problem-solving and adaptability to address any unforeseen challenges that may arise during the event production process. The goal is to deliver impactful conferences that align with UNICEF's standards and objectives.

Education

Education in Architectural, Art, Communications, Public Relations, or Marketing.

Work experience

At least 10 years of demonstrable experience in event management, specifically within the Florence area.

Skills

Event management, Logistics coordination, Budget management, Vendor management, Stakeholder engagement, Interpersonal skills, Organizational skills, Multicultural environment adaptability, Problem-solving, Communication

Required languages

English, Italian