Administrative Assistant

NXP Semiconductors; Lombardia; Remote; EUR 26,000 - 36,000; Full time

Job summary

NXP Semiconductors is seeking an Administrative Assistant in Italy to support day-to-day activities and coordinate meetings, travel, and documentation under guidance. This entry-level role focuses on organization, process adherence, and collaboration across departments in a structured, international environment.

The position requires 0–2 years in admin roles, fluent Italian, and good English, with MS Office proficiency and a willingness to learn company tools such as SAP.

Qualifications

• 0–2 years of experience in administrative or office support roles.
• Internship or apprenticeship experience is considered a plus.
• Basic to good knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Willingness to learn corporate tools and systems (e.g., SAP, internal platforms).
• Fluent Italian and good English (written and spoken).

Responsibilities

• Support calendar management and assist in scheduling meetings and appointments, travel and expense reporting.
• Help organize travel arrangements and logistics.
• Maintain and archive documents (digital and physical).
• Prepare basic reports, presentations, and internal documents.
• Handle routine communications (emails, calls, correspondence).
• Support procurement processes (creating purchase requests, tracking orders).
• Assist with expense report preparation and submission.
• Support meetings, events, and site visits; collaborate with HR, Finance, Facilities, IT as needed.

Skills

Microsoft Office

Fluent Italian

Good English

Tools

SAP

Internal platforms

Job description

Administrative Assistant# Job Listings## Administrative AssistantApply: Catania: Milan: Full time: Posted Today: R-10067350**Job Summary**The Administrative Assistant supports the team with day-to-day administrative and organizational activities. This entry-level role is an excellent opportunity to gain experience in a structured, international environment, developing core administrative and coordination skills while working under guidance.This position is reserved for workers in the legally protected status as per L.68/99. **Key Responsibilities*** Support calendar management and assist in scheduling meetings and appointments, in travel arrangement and expense reporting* Help organize travel arrangements and logistics* Maintain and archive documents (digital and physical)* Assist in preparing basic reports, presentations, and internal documents* Handle routine communications (emails, calls, correspondence)* Support procurement processes (e.g., creating purchase requests, tracking orders)* Assist with expense report preparation and submission* Support the organization of meetings, events, and site visits* Collaborate with internal departments (HR, Finance, Facilities, IT) as needed* Follow company procedures and ensure administrative accuracy **Qualifications****Experience*** Belong to legally protected status as per L68/99* 0–2 years of experience in administrative or office support roles* Internship or apprenticeship experience is considered a plus**Technical Skills*** Basic to good knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint)* Willingness to learn corporate tools and systems (e.g., SAP, internal platforms)* Basic organizational and data handling skills**Languages*** Fluent Italian* Good English (written and spoken)**Soft Skills*** Good organizational skills and attention to detail* Willingness to learn and grow professionally* Positive attitude and team-oriented mindset* Good communication skills* Reliability and willingness to follow guidelines* Ability to manage simple tasks with supervision -----------NXP is committed to equal pay for equal work and work of equal value and applies fair, consistent and transparent remuneration practices.As of the date of this posting, the estimated gross annual base salary range for this position in Italy is between 26,400 € and 36,400 € annually. This range is intended as a guideline. Actual compensation may vary based on qualifications, experience, skills, and specific business or organizational needs. This position falls under the applicable National Collective Labour Agreement (Metalmeccanica Industria). Where relevant, the total compensation package may also include additional elements such as annual incentive opportunities and/or equity, along with a competitive benefits package.