Administrative Assistant

IT61 NXP Semiconductors Netherlands B.V. Branch Office Italia; Sicilia; On-site; EUR 26,000 - 36,000; Full time

Job summary

NXP Semiconductors is seeking an Administrative Assistant to support day-to-day administrative tasks in a structured, international environment. This entry-level role is reserved for workers with legally protected status under L.68/99 and offers exposure to multiple internal departments.

Your responsibilities include calendar management, travel coordination, document handling, and basic reporting, with guidance and growth opportunities in a collaborative team setting.

Qualifications

• Legal protected status under L.68/99.
• 0–2 years of administrative or office support experience; internships or apprenticeships are a plus.

Responsibilities

• Assist with calendar management and scheduling meetings and appointments.
• Arrange travel and process expense reports.
• Organize and archive documents (digital and physical).
• Prepare basic reports, presentations, and internal documents.
• Handle routine communications (emails, calls).
• Support procurement processes (purchase requests, track orders).
• Assist with expense report preparation and submission.
• Coordinate meetings, events, and site visits.
• Collaborate with HR, Finance, Facilities, IT as needed.
• Follow company procedures and maintain administrative accuracy.

Skills

Microsoft Office

Organizational skills

Attention to detail

Communication skills

Tools

SAP

Internal platforms

Job description

Job Summary

The Administrative Assistant supports the team with day-to-day administrative and organizational activities. This entry-level role is an excellent opportunity to gain experience in a structured, international environment, developing core administrative and coordination skills while working under guidance. This position is reserved for workers in the legally protected status as per L.68/99.

Key Responsibilities

• Support calendar management and assist in scheduling meetings and appointments, in travel arrangement and expense reporting
• Help organize travel arrangements and logistics
• Maintain and archive documents (digital and physical)
• Assist in preparing basic reports, presentations, and internal documents
• Handle routine communications (emails, calls, correspondence)
• Support procurement processes (e.g., creating purchase requests, tracking orders)
• Assist with expense report preparation and submission
• Support the organization of meetings, events, and site visits
• Collaborate with internal departments (HR, Finance, Facilities, IT) as needed
• Follow company procedures and ensure administrative accuracy

Qualifications

• Experience Belong to legally protected status as per L68/99
• 0–2 years of experience in administrative or office support roles Internship or apprenticeship experience is considered a plus

Technical Skills

• Basic to good knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Willingness to learn corporate tools and systems (e.g., SAP, internal platforms)
• Basic organizational and data handling skills

Languages

• Fluent Italian Good English (written and spoken)

Soft Skills

• Good organizational skills and attention to detail Willingness to learn and grow professionally Positive attitude and team-oriented mindset Good communication skills Reliability and willingness to follow guidelines Ability to manage simple tasks with supervision

Salary

NXP is committed to equal pay for equal work and work of equal value and applies fair, consistent and transparent remuneration practices. As of the date of this posting, the estimated gross annual base salary range for this position in Italy is between 26,400 € and 36,400 € annually. This range is intended as a guideline. Actual compensation may vary based on qualifications, experience, skills, and specific business or organizational needs. This position falls under the applicable National Collective Labour Agreement (Metalmeccanica Industria). Where relevant, the total compensation package may also include additional elements such as annual incentive opportunities and/or equity, along with a competitive benefits package.

About NXP

NXP Semiconductors N.V. (NASDAQ: NXPI) enables a smarter, safer, and more sustainable world through innovation. As the world leader in secure connectivity solutions for embedded applications, NXP is pushing boundaries in the automotive, industrial & IoT, mobile, and communication infrastructure markets. For more information, visit www.nxp.com Bright Minds. Bright Futures. We believe that a key component to growing our business is to develop our people. To enable you to grow your career at NXP, we offer online and offline learning opportunities to help you develop some of your core and professional skills.

Culture & Inclusion

Also, we aim to create an inclusive work environment and we will not tolerate racism, discrimination or harassment of any kind. We have programs in place focused on diversity, inclusion and equality. Thank you for considering a career at NXP.