Z02 - Document Controller

Speed Global; Maharashtra; On-site; INR 500,000 - 800,000; Full time

Job summary

Speed Global is looking for a Document Control Specialist in Maharashtra, India. This position requires a strong understanding of document control processes within EPC and manufacturing projects. Candidates should have hands-on experience with EDMS platforms and a degree in any discipline. Responsibilities include tracking document statuses, ensuring compliance with quality management systems, and improving document tracking efficiency through automation. Applicants need strong coordination and reporting skills.

Qualifications

• Strong knowledge of Document Control processes in EPC and Manufacturing projects.
• Hands-on experience with EDMS platforms.
• Excellent coordination and follow-up skills.

Responsibilities

• Track creation, review, approval, revision, and archival of documents.
• Ensure compliance with ISO Quality Management Systems.
• Support automation to enhance document tracking efficiency.

Skills

Document Control processes

EDMS platforms (e-DMS, Wrench, Aconex)

Engineering document types

Coordination and reporting skills

High attention to detail

Continuous improvement

Education

BSc, BA, B.com, BBA, BCA, MBA in any discipline

Job description

• Strong knowledge of Document Control processes in EPC / Manufacturing / Engineering projects.
• Hands‑on experience with EDMS platforms (e‑DMS, Wrench, Aconex or similar)
• Understanding of engineering document types:
  • Drawings, data sheets, isometrics, standards, manuals, calculations
  • Excellent coordination, follow‑up, and reporting skills
  • High attention to detail and compliance mindset
• Track creation, review, approval, revision, and archival of all documents and drawings across disciplines (Process, Mechanical, Electrical, Instrumentation, Civil, etc.)
• Ensure documents comply with ISO Quality Management Systems and internal document control procedures.
• Maintain document registers for receipts, issues, transmittals, and submissions.
• Create and configure projects in e‑DMS / Aconex / Wrench upon receipt of project information from Project Managers.
• Manage user access, permissions, and folder structures in EDMS.
• Perform ongoing maintenance and continuous improvement of the Document Management System.
• Ensure timely return of documents with comments within defined turnaround times.
• Register, track, and control vendor drawings, data sheets, manuals, and final documentation.
• Compile and report Final Documentation status at various stages:
  • Engineering Final Documentation
  • Construction Documentation
  • Vendor Final Documentation
• Ensure contractors and vendors comply with document control procedures.
• Generate Tables of Contents (TOC) for:
  • Basic Engineering
  • Detail Engineering
  • Construction
  • Final Vendor Documentation
• Support or implement automation (e.g., Excel/VBA, Artificial Intelligence, reports, dashboards) to improve document tracking efficiency and reduce manual effort.
• Recommend system or process improvements based on project and audit feedback.

Skills and Education Required:

• BSc, BA, B.com, BBA, BCA, MBA in any discipline