Document Controller

Balfour Beatty India; Bengaluru; On-site; INR 400,000 - 700,000; Full time

Benefits offered by this job

Industry-standard perks

Job summary

Balfour Beatty India seeks a disciplined Document Controller to establish and maintain robust document control systems across large-scale infrastructure projects.

You will manage document handles using EDMS/DMS platforms, coordinate with internal and external stakeholders, and support audits to ensure traceable recording and compliance with ISO-aligned procedures.

Qualifications

• 4–8 years of relevant document control experience.
• Experience with BIM 360/ACC or Business Collaborator/ProjectWise is a plus.
• Strong communication and teamwork skills.
• Ability to handle client queries and maintain accuracy.

Responsibilities

• Establish, implement, and maintain document control systems and procedures.
• Receive, register, classify, number, and distribute documents and records.
• Maintain document registers, metadata, revision history, and status tracking.
• Support audits by ensuring records are complete and retrievable.
• Coordinate document transmittals and approvals with stakeholders.
• Manage document revisions, approvals, and compliance with standards.

Skills

Document control

Stakeholder management

Communication

Teamwork

Attention to detail

Tools

Navex

Unanet

SharePoint

Aconex

ProjectWise

EDMS/DMS

BIM 360/ACC

Business Collaborator

Job description

Responsibilities

• Establish, implement, and maintain document control systems and procedures in line with project and organisational requirements.
• Receive, register, classify, number, and distribute documents including drawings, reports, correspondence, and technical records.
• Maintain document registers, metadata, revision history, and status tracking to ensure document integrity and
• Support audits by ensuring records are complete, accurate, and retrievable.

Version Control & Compliance

• Control document revisions, superseded documents, and approval workflows to ensure only the latest approved versions are in circulation.
• Ensure compliance with internal standards, client requirements, project procedures, and quality management systems (e.g., ISO-aligned processes).

Systems & Tools

• Manage documents using Electronic Document Management Systems (EDMS/DMS) such as Navex, Unanet
• Business Collaborator, SharePoint, Aconex, ProjectWise, or similar platforms will be added advantage.
• Upload, download, and configure document permissions, workflows, and access controls as per project rules.
• Coordinate document transmittals to internal and external stakeholders and approvals.

Stakeholder & Project Support

• Monitor document turnaround times and follow up on overdue reviews or approvals.
• Provide guidance and support to project teams on document control procedures and best practices.

Records & Archiving

• Maintain structured filing systems for both active and archived documents.
• Ensure proper handover of documents at project close-out, including as-built and final documentation sets.
• Manage retention and disposal of documents in accordance with records management policies.

Skills & Experience Expected

• 4-8 years of relevant work experience
• Added advantage: Experience with BIM 360/ACC or Business Collaborator/Projectwise
• Strong Communication skills to handle client queries and teamwork skills.
• Work on high-impact, global infrastructure projects that challenge and grow your skills.
• Collaborate with experienced professionals in a supportive, innovation-driven environment.
• Enjoy stable career progression with learning, development, and industry-standard perks.
• Thrive in a culture that values ownership, excellence, and collaboration