Document Controller (National Contract)

Bechtel; Gurugram District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Bechtel in Gurugram is seeking a skilled Document Management professional to handle project records across multiple disciplines, using EDMS and Aconex, and to develop retention and turnover plans. The role emphasizes accuracy, high-volume processing, and team training.

Candidates should have 6–8 years of experience in document management, a graduate degree, and strong Excel skills; certification in information management is a plus.

Qualifications

• 6-8 years of working experience in Document Management.
• Experience with EDMS in EPC projects.
• Ability to register, control, distribute and archive project records.
• Proficiency in MS Excel and databases; familiarity with Aconex is essential.

Responsibilities

• Hold excellent command of Excel features, and create macros as needed.
• Process project records in native formats (MicroStation, AutoCAD), PDFs, Word/Excel/PowerPoint.
• Distribute project records from Aconex to clients, suppliers, and internal teams.
• Retrieve project records quickly from Aconex for stakeholders.
• Publish document metadata and ensure accurate turnover of records (electronic and hard copy).
• Support training on work processes and tools.

Skills

Excellent communication

Automation aptitude

Analytical skills

Interpersonal skills

Prioritization & multi-tasking

Independent work

Education

Graduate in any discipline

Certification in Information and Documentation Management desirable

Tools

Excel

Excel Macros

MS Access

Aconex

Job description

Job Summary

This position requires 6-8 yrs. of working experience in Document Management. Experience in EPC industry is desirable. Experience in using standard Electronic Document Management System (EDMS) to register, control, distribute, transmit and archive project records. Plans, controls, and carries out records management and administrative activities for the project for one or more key result areas, e.g., document control, communications control, file administration, or client administrative support. Proven capability of processing a high volume of supplier and/or project documentation. Develop and support the implementation of the records retention and turnover plans. Work in team environment and provide training on Work process and tools.

Major Responsibilities

• Should have excellent hold on Excel features, Excel Macro writing etc.
• Processing Project Records in native drawings formats (mainly MicroStation and AutoCAD drawings), signed PDF format, converted PDF format from native file, Word, Excel, PowerPoint etc
• Distribution of Project Records from Aconex to desired destinations (Clients, Suppliers, Engineering & Procurement team, etc)
• Quick retrieval of Project Records from Aconex
• Publishing document metadata, Accurate turnover of Project Records (both electronic as well as hard copy) as determined by the Project Management Team Administrative tasks
• Proficiency in using Computers, and software such as MS-Excel, MS Access or any other Database Management Software is a pre-requisite. Work experience on Aconex or any other Document Management Solution is essential.

Education and Experience Requirements

• 6-8 yrs. of working experience in Document Management
• Graduate in any discipline and Computer Literacy. Certification in Information and Documentation Management is desirable and would be an added advantage

Required Knowledge and Skills

• Excellent communication skills (oral and written)
• Strong aptitude for automation and eager to learn
• Strong analytical skills to identify problems and work with Global Team / Vendor to determine, develop and implement solutions
• Good interpersonal skills to provide daily user support.
• Ability to prioritize and flexibility to multi-task in a fluid environment
• Ability to work independently with minimal supervision in challenging, dynamic work environment